AFSCME & SEIU Extra Help MOU Section 10: Mileage Reimbursement Policy

Section 10.1: General

Except where indicated below, the County does not reimburse extra-help for home to work and work to home travel. Any disputes concerning the interpretation or application of the mileage reimbursement policy shall be referred to the Director of Human Resources, whose decision shall be final. As soon as practicable after notification is received from the IRS of a change in its allowable mileage rate, the County shall increase its rate to coincide with that set by the IRS.

Section 10.2: Definition of Work Location

The County facility(ies) or designated area(s) within the County where an extra-help employee reports when commencing his/her assigned functions. An extra-help employee is entitled to mileage reimbursement under the conditions specified below:

  1. Once an extra-help employee arrives at his/her assigned work location, any subsequent work related travel in the extra-help employee’s own vehicle shall be eligible for mileage reimbursement.
  2. Travel to Trainings and Conferences

a) If an extra-help employee uses his/her own vehicle for travel to and from any required training program or conference, the extra-help employee shall be entitled to mileage reimbursement for all miles traveled unless the extra-help employee is leaving directly from his/her residence, in which case the total shall be less the normal mileage to or from the extra-help employee’s assigned work location.

b) If an extra-help employee uses his/her own vehicle for travel to and from any optional work-related training program or conference the extra-help employee may, with department head approval, be eligible for mileage reimbursement up to the limits specified in paragraph “a” above.

Any exceptions to the above policy may be considered on a case-by-case basis by the Director of Human Resources, whose decision shall be final.