Article 2.7 of the County’s Ordinance Code governs county employment and employee compensation (vacation, sick leave, holidays, and other general policies). library.municode.com/HTML/16029/level2/TIT2AD_ART2.7COEM.html#TOPTITLE

1. Policy Purpose This policy outlines the proper use of E-mail resources available to County of San Mateo Workforce Members in order to assure that County-provided E-mail services are used in compliance with applicable laws and County policies. Users of E-mail services should familiarize themselves with this policy including its

The purpose of this resolution is to promote full communication between the County and its employees by providing a reasonable method of resolving disputes regarding wages, hours, and other terms and conditions of employment between the County and its employees and their employee organizations. It is also the purpose of

San Mateo County CODE OF ETHICAL CONDUCT In furtherance of the County’s Mission Statement, this Code of Ethical Conduct is designed to provide guidance and standards for County employees so they may serve the public to the best of their abilities while holding themselves accountable to the highest standards of

OVERVIEW Section 2.75.020 of the San Mateo County Ordinance Code require that each Department Head formulate rules relating to incompatible activities and outside employment.  The purpose of the rules is to prohibit County employees from engaging in any employment, activity, or enterprise which is inconsistent, incompatible, in conflict with, or

Please download & read the policy in its entirety: SocialMediapolicyRevised2015 (PDF) We have highlighted some sections that are applicable to all employees using social media:​ 1.1.1. Executive Summary of Steps for Departmental Use of Social Media This policy outlines what a County department should do when using social media for official

SAN MATEO COUNTY EMPLOYEE  AND PUBLIC SERVICES DEPARTMENT Inter-Departmental Correspondence DATE: June 12, 2003 TO: Department/Division Directors FROM: Mary Welch, Employee and Public Services Director SUBJECT: Restoration of Sick Leave and Advanced Vacation Accruals Memo Sick Leave restoral 6_12_03 Sick Leave Restoration Resolution On January 29, 2002, the Board of

About Limited Term Employment In our efforts to become a more agile organization, the County of San Mateo created limited term employment. Limited term employees are employees who serve the County for a period of up to 6,240 hours. Limited term employees are typically brought on to work on special

Date Established: November 1, 2004 I. Introduction Overview The purpose of this policy is to ensure the integrity, reliability and good performance of San Mateo County computing resources through the effective and efficient prevention of computer virus outbreaks and network security attacks involving computers and fileservers attached to the San

Public Safety Officers Procedural Bill of Rights Act Government Code Sections 3300-3312 3300 – Title This chapter is known and may be cited as the Public Safety Officers Procedural Bill of Rights Act. 3301 – Definition; Legislative findings and declaration For purposes of this chapter, the term public safety officer

Policy approved by the Board of Supervisors on January 9, 2001 If you have questions or concerns about this policy, please contact Employee & Labor Relations See also: Report of Incident or Unsafe Condition Form I. POLICY A. Purpose The purpose of this policy is to: Establish a strong commitment

GENERAL. Medical authorities and rehabilitation specialists agree that most temporarily disabled employees benefit both psychologically and physically from returning to work at the earliest feasible date. The concept of returning injured employees to work early under a temporary modified work assignment is an underlying philosophy of the Workers’ Compensation system. Supervisors

San Mateo County encourages the use of teleworking as a viable, voluntary option for County employees. San Mateo County Departments are encouraged to review their operations, if appropriate,  and establish a formal telework program for their department, as successful telework programs are tailored to the environment in which they operate.

Purpose The Smoking Pollution Control ordinance prohibits smoking in all County offices. Smoking by a County employee in a County building at any time may result in disciplinary action. Accommodation for Smokers Appropriate outdoor accommodations, including benches, receptacles and overhead shelters, are provided. For some buildings and work areas next

The California Occupational Safety and Health Administration, CAL/OSHA Title 8, Section 5144 and Section 5199 require that San Mateo County develop a respiratory protection plan to maintain a safe and healthy work environment. The plan has been developed to provide guidelines to employees to minimize the risk of occupational diseases

If you have questions or concerns about this policy, please contact Employee & Labor Relations Policy revised on March 29, 1999 Any County employee who is convicted of a felony or a misdemeanor subsequent to employment must report such conviction to the Employee Relations Division of Employee and Public Services

Policy created on April 28, 2003 If you have questions or concerns about this policy, please contact your Ron Davis at 650-573-2054. I. PURPOSE The County of San Mateo has adopted this Sanction Policy to comply with the Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the federal

Policy created on April 28, 2003 If you have questions or concerns about this policy, please contact Ron Davis at 650-573-2054. 1.1 INTRODUCTION The County of San Mateo (“the County”) collects and maintains protected health information (PHI) about its patients and health plan members (“members”). These functions define the County

If you have questions or concerns about this policy, please contact the ISD Help Desk at 650-363-4108. I.      INTRODUCTION Overview Policy created on April 28, 2003 This  policy  outlines  the  proper  use  of portable  computers  and  portable  computing  devices available to or used by County of San Mateo employees in

Policy revised on September 17, 1996 If you have questions or concerns about this policy, please contact your department’s County Counsel representative. The following specific restrictions apply to all County officers and employees: A County officer or employee may not engage in political activities during assigned hours of employment. This

All County of San Mateo Employees, Attached is a new one-time notice that is being sent to you in accordance with the Patient Protection and Affordable Care Act (ACA) of 2010 (sometimes referred to as “Obamacare”). This notice, designed by the Federal Department of Labor, is intended to inform you

On July 27, 2004, the Board of Supervisors adopted the County’s “Whistleblower Ordinance” establishing procedures for the reporting of improper governmental activity.  The County Manager’s Administrative Memo C-5 provides further guidance on the County’s reporting process. On November 20, 2012, and February 12, 2013, the Board of Supervisors approved additional

Policy & Procedures for Participating in Online Training Programs (Approved by Executive Council, January 26, 2009) POLICY STATEMENT: San Mateo County encourages and supports employees to participate in online training programs in order to promote employee development, partnership, and organizational enrichment. BACKGROUND: The County initiated online training programs with the

Building and maintaining a safe working environment for County employees and the public requires more than just this Plan. It requires the active and constructive participation of all employees at all levels and in all aspects of County service. There are many opportunities to make a contribution to workplace safety

Date Established, January 01, 2005 Only for Sheriff’s Safety / Probation Safety Retirement members and extra help employees COUNTY OF SAN MATEO STATEMENT CONCERNING YOUR EMPLOYMENT IN A JOB NOT COVERED BY SOCIAL SECURITY Employee Name:______________________________ Employee ID:____________ Your earnings from this job are not covered under Social Security. When

I, _________________________, do solemnly swear (or affirm)  that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the

Policy revised on: March 24, 2003 If you have questions or concerns about this policy, please contact the ISD Help Desk at 650-363-4108 I. INTRODUCTION Overview This policy outlines the proper use of Information Technology resources owned or operated by the County of San Mateo and establishes standards for the

Policy revised on: March 24, 2003 If you have questions or concerns about this policy, please contact the ISD Help Desk at 650-363-4108 I. INTRODUCTION Overview This policy outlines the proper use of Information Technology resources owned or operated by the County of San Mateo and establishes standards for the

The purpose of the County’s written Hazard Communication Plan is to comply with Cal/OSHA’s Hazard Communication Standard and to guide departments in the development of their site-specific Hazard Communication Programs. Globally Harmonized System of Classification and Labelling of Chemicals (GHS) Presentations are based on the fourth revised edition of the

Statement of Policy: San Mateo County provides leave to eligible employees in accordance with the Federal Family and Medial Leave Act (FMLA) and the California Family Rights Act (CFRA) as well as the County’s other leave policies.  Unless otherwise provided by this policy, “leave” under this policy shall mean leave

As an employer, San Mateo County has the responsibility to minimize hazards in the workplace. This policy sets forth accepted guidelines for personal computer and video display terminal (VDT) use. It updates information and guidance for the proper selection and use of equipment based on changing technology as well as

The goal of this policy is to encourage and increase the use of environmentally preferable products and services in San Mateo County. By including environmental considerations in procurement decisions, San Mateo County can promote practices that improve public and worker health, conserve natural resources, and reward environmentally conscious manufacturers, while

BOARD OF SUPERVISORS’ COMMITMENT TO EQUAL EMPLOYMENT OPPORTUNITY The Board of Supervisors of the County of San Mateo takes this opportunity to express its philosophy that an essential component of excellence in County government is the diversity of its community. As a result of our long-standing commitment to equal employment

This policy establishes when an electronic or facsimile signature may replace a hand-written (wet) signature, with the goal of encouraging the use of paperless, electronic documents whenever appropriate. This policy applies to all signatures used in processing independent contracts and requests for proposals as well as internal communications, routing slips,

  ADMlNISTRATIVE MEMORANDUM COUNTY OF SAN MATEO Number: D-14 SUBJECT: Mail Bag Security RESPONSIBLE DEPARTMENT: Employee and Public Services APPROVED: County Manager Date: June 28, 2000 This memorandum revises Mail security bags/treasurer deposit bags should not contain in excess of $4,000 in cash. The following procedures ensure the safe handling of

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Property Found at County Facilities RESPONSIBLE DEPARTMENT: General Services APPROVED: County Manager NUMBER: D-12 DATE: November 5, 1986 The following outlines the procedures to be used in handling lost and found items. Items with a Value of Less Than $10.00 Lost items which are

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Travel Arrangements RESPONSIBLE DEPARTMENT: General Services NUMBER: D-11 APPROVED: County Manager DATE: August 10, 1984 Each fiscal year the Chair of the Board of Supervisors designates the official travel agent that will make travel arrangements for county travel. Departments process travel authorizations directly

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: D-10 SUBJECT: County Collection Policy RESPONSIBLE DEPARTMENT: Employee & Public Services APPROVED: County Manager DATE: August 8,2000 This memorandum establishes guidelines and procedures for the disposition of delinquent accounts receivable for County funded programs. Delinquent Accounts/Returned Checks An account is delinquent when: 1)

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: D-9 SUBJECT: Loss of Money and Securities RESPONSIBLE DEPARTMENT: Human Resources APPROVED: John L. Maltbie, County Manager DATE: October 27, 2014 County funds, securities, equipment and personal property are occasionally lost because of theft or other disappearance. The County, through the Risk Management Division of

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO RESPONSIBLE DEPARTMENT: County Manager SUBJECT: Data Processing Committees APPROVED: County Manager NUMBER: D-8 DATE: February 1, 1984 Data Processing Advisory Committee The major users of data processing services are appointed by the County Manager as members of the Data Processing Advisory Committee. The quarterly committee

ADMINISTRATIVE MEMORANDUM COUNTY OF’ SAN MATEO SUBJECT: Office Maintenance RESPONSIBLE DEPARTMENT: General Services APPROVED: County Manager NUMBER: D-7 DATE: February 1, 1984 Routine Office Maintenance All requests for routine maintenance should be directed to the appropriate supervisory Stationary Engineer assigned to the department facility requiring service. The Stationary Engineer will determine

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Offers of Art Work RESPONSIBLE DEPARTMENT: General Services APPROVED: County Manager NUMBER: D-6 DATE: February 1, 1984 At the earliest possible opportunity the Board of Supervisors should be made aware of art offered to the county for permanent display or installation in county

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: D-5 SUBJECT: Use of Cars for County Business RESPONSIBLE DEPARTMENT: General Services DATE: August 2, 1993 Use of County Cars County cars may not be used to conduct personal business. Seat Belts When on County business, whether in County-owned or privately-owned automobiles, drivers

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Office Space Request RESPONSIBLE DEPARTMENT: General Services NUMBER: D-3 DATE: February 1, 1984 All requests for additional office space should be included in departmental budget requests. Departments should consult General Services by November 15, regarding any change in office space during the ensuing

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: D-2 SUBJECT: Office Lighting Levels RESPONSIBLE DEPARTMENT: General Services APPROVED: County Manager DATE: February 1, 1984 As part of the county’s ongoing energy management program, the following light levels have been established for all county facilities: Footcandles Illumination Normal office work (reading, writing, intermittent filing)

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: C-6 SUBJECT: Reporting of Improper Governmental Activity RESPONSIBLE DEPARTMENT: County Counsel APPROVED: John L. Maltbie, County Manager DATE: January 26, 2005 Purpose The purpose of this memo is to establish the administrative policies and procedures to implement the County’s whistleblower ordinance. (Chapter 2.206

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Employee Political Activities RESPONSIBLE DEPARTMENT District Attorney’s Office NUMBER: C-5 DATE: February 1, 1984 Federal, state, and local laws restrict political activities of county officers and employees. The applicability of these restrictions varies according to circumstance. Therefore, this memorandum serves only as a general guideline for

ADMINISTRATIVE MEMORANDUM COUNTY OF’ SAN MATEO SUBJECT: Individual Contractors APPROVED: County Manager NUMBER: C-4 DATE: February 1, 1984 Due to potential legal conflicts and increased financial risks to the county, individuals performing professional and specialized services should either be in employee status or be covered by a written agreement firmly

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: C-3 SUBJECT: Incompatible Activities and Conflict of Interest RESPONSIBLE DEPARTMENT: County Counsel APPROVED: John L. Maltbie, County Manager DATE: January 26, 2015 This Administrative Memorandum rescinds and replaces Administrative Memorandum C-3, dated February 1, 1984, revising the policy of Incompatible Activities and Conflict of Interest. Departments

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: C-2 SUBJECT: Receipt of Legal Documents RESPONSIBLE DEPARTMENT: County Counsel APPROVED: John L. Maltbie, County Manager DATE: January 26, 2015 This Administrative Memorandum rescinds and replaces Administrative Memorandum C-2, dated February 1, 1984, and it revises the County’s policy for the receipt of legal documents. Purpose

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-19 SUBJECT: Mobile Technology Use Policy RESPONSIBLE DEPARTMENT: County Manager / Clerk of the Board APPROVED: John L. Maltbie, County Manager DATE: May 5, 2014 This memorandum replaces an earlier version of Memorandum B-19 dated October 22, 2007, which was limited to the acquisition and

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-18 SUBJECT: Extra Help Policy RESPONSIBLE DEPARTMENT: County Manager DATE: January 6, 1997 It is the policy of San Mateo County to use Extra Help employees only in the following circumstances and for a limit of 1,040 hours per fiscal year per employee:

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-17 SUBJECT: Coin-operated Vending Machines RESPONSIBLE DEPARTMENT: County Manager APPROVED: John L. Maltbie, County Manager DATE: November 24, 2014 This Administrative Memorandum rescinds and replaces Administrative Memorandum B-17, dated July 25, 2003, revising the policy of privately-owned and operated vending machines placed in County Facilities. This

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-16 SUBJECT: County Travel Policy RESPONSIBLE DEPARTMENT: County Manager DATE: April 2, 2013 This memorandum replaces the prior Administrative Memorandum B-16 dated January 7, 1997, revising the County policy for travel. The County Travel Policy is intended to establish consistent, efficient, and effective guidelines

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-15 SUBJECT: Appropriation Authority RESPONSIBLE EPARTMENT: County Manager DATE: February 25, 2014 The Board of Supervisors, through the budget approval process, appropriates funds for each budget unit at an object level (Salaries and Benefits, Services and Supplies, Other Charges, Fixed Assets, Other Financing

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-14 SUBJECT: Duplex Copying of All County Documents RESPONSIBLE DEPARTMENT: County Manager DATE: March 25, 1991 This memorandum serves to reinforce a policy that was made by the Board of Supervisors over a year ago that encouraged all county departments to duplex documents. Administrative

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Second in Command RESPONSIBLE DEPARTMENT: County Manager NUMBER: B-13 DATE April 17, 1987 It is essential that a clear line of authority be established when the Department Head is absent from the job. In those departments having an Assistant Department Head, that position assumes

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Legislative Program RESPONSIBLE DEPARTMENT: County Manager’s Office NUMBER: B-11 DATE: June 16, 1986 Legislative Program The county legislative program is established by the Board of Supervisors and is coordinated through the County Manager’s Office. Individual departments, with assistance from the County Manager’s Office, the

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Travel Expenses Financed by Others RESPONSIBLE DEPARTMENT: County Manager NUMBER: B-10 DATE: February 1, 1985 In most cases travel expenses which benefit San Mateo County are authorized by established procedures and are financed by the county. There are occasions when transportation and lodging

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-9 SUBJECT: Smoking Control Policy Guidelines RESPONSIBLE DEPARTMENT: County Manager’s Office DATE: December 7, 1990 On July 17, 1990, the Board of Supervisors enacted the Smoking Pollution Control Ordinance No. 03239 (attached). The Ordinance prohibits smoking in all County-owned buildings and County-leased portions

ADMINISTRATIVE MEMORANDUM COUNTY OF’ SAN MATEO SUBJECT: Policy Regarding Consumption of Alcohol in County Facilities RESPONSIBLE DEPARTMENT: County Manager NUMBER: B-8 DATE: December 20, 1984 On December 18, 1984, the Board of Supervisors modified the policy regarding the consumption of alcoholic beverages in county facilities. The new policy restricts the consumption