CNA MOU Section 38: Personnel Files

The County agrees to investigate and correct any factual inaccuracies which may exist within a Letter of Reprimand received by a nurse.

A nurse may request in writing that any Letter of Reprimand which is three (3) or more years old be removed from his/her personnel file.  Such request will be granted and confirmed in writing by Employee Relations provided the following conditions are met:

  1. The personnel file does not contain any subsequent Letters of Reprimand or record of disciplinary action involving the same type of infraction.
  2. The nurse has not been notified in writing of pending disciplinary action at the time the written request to remove said Letter(s) of Reprimand is received by Employee Relations.

The parties agree that the issuance or content of the Letter of Reprimand itself is not grievable, but that failure to adhere to the provisions of this Section 36 is grievable.