Regular full-time employees in established positions shall be entitled to take all authorized holidays at full pay not to exceed eight hours for any one (1) day, provided they are in a full pay status on both their regularly scheduled workdays immediately preceding and following the holiday. Part-time employees shall be entitled to holiday pay in proportion to the average percentage of full-time hours worked in the two pay periods immediately before the pay period with the holiday. If two (2) or more holidays fall on succeeding or alternate pay periods, the average full-time hours worked in the two pay periods immediately preceding the first holiday shall be used to determine the holiday pay entitlement for the subsequent holiday.
The holidays in this County are:
January 1 (New Years Day)
Third Monday in January (Martin Luther King, Jr.’s Birthday)
Third Monday in February (Washington’s Birthday)
Last Monday in May (Memorial Day)
July 4 (Independence Day)
First Monday in September (Labor Day)
Second Monday in October (Columbus Day)
November 11 (Veterans Day)
Fourth Thursday in November (Thanksgiving Day)
Friday following Thanksgiving Day
December 25 (Christmas)
Floating Holiday (Accrued on February 12th)
Every day appointed by the President of the United States or the Governor of the State of California to be a day of public mourning, thanksgiving, or holiday. The granting of such holidays shall be discretionary with the Board of Supervisors.
If the legislature or the Governor appoints a date different from the one shown above for the observance of one of these holidays, then San Mateo County shall observe the holiday on the date appointed by the Legislature or the Governor.
Winter Recess Days
- Effective in December 2019, December 2020, and December 2021, the County shall provide two (2) paid winter recess holidays (the equivalent of sixteen (16) hours for a full time employee) per year.
- For a two (2) day period designated by the County between December 26th and December 31st of each year during the term of this 2018 MOU, the County agrees to hold a Winter Recess. During the Winter Recess, County departments and divisions employing bargaining unit employees may move to minimum staffing levels and/or close business, depending on the needs of the department and the public served. Which departments and divisions will close or go to minimum staffing and which bargaining unit employees will be required to work is entirely within the discretion of the Appointing Authority or their designee. The determination for closure shall be made by the Department Head and subject to County Manager and Board of Supervisors’ approval.
- During the Winter Recess, regular full-time employees in established positions shall be entitled to eight (8) hours of full pay for each day of the two-day Winter Recess, provided they are in a full pay status on both their regularly scheduled workdays immediately preceding and following the holiday. Part-time employees shall be entitled to holiday pay, not to exceed eight (8) hours for any one (1) day, in proportion to the average percentage of hours worked during the two (2) pay periods without holidays immediately preceding the pay period which includes the holiday.
- If either of the Winter Recess days falls on a day the employee is not regularly scheduled to work, or if an employee is required to work on a Winter Recess day, the employee shall be entitled to equivalent straight time off with pay. “Winter Recess” exchange days shall be scheduled in the same manner as vacation, unless the department’s policy is to schedule vacation per a vacation sign up list, in which case these days shall be scheduled in the same manner as a Floating Holiday This equivalent time off is limited to sixteen (16) hours, with any time earned in excess of thirty-two (32) hours forfeited. If an employee leaves County service with accrued Winter Recess hours, those hours will be cashed out with terminal pay. Employees working on a Winter Recess day shall be compensated in accordance with the provisions of this MOU.
- Winter Recess hours will not be included as hours worked for the purpose of calculating overtime.
If one of the holidays listed above falls on a Sunday, the holiday will be observed Monday.
If any of the holidays listed above falls on a day other than Sunday and the employee is not regularly scheduled to work that day, or if an employee is required to work on a holiday, the employee shall be entitled to equivalent straight time off with pay. This equivalent straight time off earned is limited to one hundred twenty (120) hours with any time earned in excess of one hundred twenty (120) hours cashed out at the equivalent straight time rate. If an employee leaves County service with accrued hours, those hours will be cashed out.
In County facilities where there is twenty four (24) hour per day coverage, employees working such coverage shall observe holidays on the actual date of the holiday.
Extra help employees are not entitled to holiday pay or to time off with pay in lieu of holiday pay.
Employees in Work Group 1 working on a holiday shall be compensated for time worked at the rate of time and one-half the straight-time rate as provided in Section 7 (Overtime).
One Probation Officer assigned to Intake in Juvenile Probation and one Probation Officer assigned to the Community Release Program when working a holiday shall receive monetary compensation for such time worked at the rate of time and one-half the straight time rate.
Employees regularly scheduled to work a 9/80 or 4/10 schedule may use vacation, accrued holiday pay, or compensatory time off to account for the additional one (1) or two (2) hours of their shift, or they can request to flex those hours within the same work week, with approval of their supervisor.