A salary differential allowance shall be paid to incumbents of positions requiring use of a second language as designated by the appointing authority and the Director of Human Resources.  Designation of positions for which bilingual proficiency is required is the sole prerogative of the County.  Positions can only be designated…

The Catastrophic Leave Policy is designed to assist employees who have exhausted paid time credits due to a serious or catastrophic illness, injury or condition of the employee or his/her extended family. This policy allows other employees to make grants of time to that employee so that s/he can remain…

Article 2.7 of the County’s Ordinance Code governs county employment and employee compensation (vacation, sick leave, holidays, and other general policies). library.municode.com/HTML/16029/level2/TIT2AD_ART2.7COEM.html#TOPTITLE

DRIVING POLICY EXECUTIVE SUMMARY (Revised February, 10, 2010) 1.   Driving Policy Statement It is the policy of San Mateo County to promote the safety of our drivers and to protect County resources, employees and the public from vehicular harm or incident. To help achieve this, the County has a Safe…

1. Purpose This policy outlines the proper use of email resources available to County of San Mateo workforce members (employees, contractors, vendors, interns,  extra-help, and any party who provides services or work for the County  will be collectively known as “workforce members” for purposes of this document) to assure that…

The purpose of this resolution is to promote full communication between the County and its employees by providing a reasonable method of resolving disputes regarding wages, hours, and other terms and conditions of employment between the County and its employees and their employee organizations. It is also the purpose of…

San Mateo County CODE OF ETHICAL CONDUCT In furtherance of the County’s Mission Statement, this Code of Ethical Conduct is designed to provide guidance and standards for County employees so they may serve the public to the best of their abilities while holding themselves accountable to the highest standards of…

OVERVIEW Section 2.75.020 of the San Mateo County Ordinance Code require that each Department Head formulate rules relating to incompatible activities and outside employment.  The purpose of the rules is to prohibit County employees from engaging in any employment, activity, or enterprise which is inconsistent, incompatible, in conflict with, or…

1. Purpose This policy outlines the proper use of email resources available to County of San Mateo workforce members (employees, contractors, vendors, interns,  extra-help, and any party who provides services or work for the County  will be collectively known as “workforce members” for purposes of this document) to assure that…

Please download & read the policy in its entirety: SocialMediapolicyRevised2015 (PDF) We have highlighted some sections that are applicable to all employees using social media:​ 1.1.1. Executive Summary of Steps for Departmental Use of Social Media This policy outlines what a County department should do when using social media for official…

SAN MATEO COUNTY EMPLOYEE  AND PUBLIC SERVICES DEPARTMENT Inter-Departmental Correspondence DATE: June 12, 2003 TO: Department/Division Directors FROM: Mary Welch, Employee and Public Services Director SUBJECT: Restoration of Sick Leave and Advanced Vacation Accruals Memo Sick Leave restoral 6_12_03 Sick Leave Restoration Resolution On January 29, 2002, the Board of…

About Limited Term Employment In our efforts to become a more agile organization, the County of San Mateo created limited term employment. Limited term employees are employees who serve the County for a period of up to 6,240 hours. Limited term employees are typically brought on to work on special…

SAN MATEO COUNTY EMPLOYEE AND PUBLIC SERVICES DEPARTMENT Inter-Departmental Correspondence DATE:                       February 5, 2002 TO:                             Department/Division Directors FROM:                       Mary Welch, Employee and Public Services Director SUBJECT:                Restoration of Sick Leave and Advanced Vacation Accruals   On January 29, 2002, the Board of Supervisors adopted a resolution (Sick Leave Restoration…

Date Established: November 1, 2004 I. Introduction Overview The purpose of this policy is to ensure the integrity, reliability and good performance of San Mateo County computing resources through the effective and efficient prevention of computer virus outbreaks and network security attacks involving computers and fileservers attached to the San…

Public Safety Officers Procedural Bill of Rights Act Government Code Sections 3300-3312 3300 – Title This chapter is known and may be cited as the Public Safety Officers Procedural Bill of Rights Act. 3301 – Definition; Legislative findings and declaration For purposes of this chapter, the term public safety officer…

Policy approved by the Board of Supervisors on January 9, 2001 If you have questions or concerns about this policy, please contact Employee & Labor Relations See also: Report of Incident or Unsafe Condition Form I. POLICY A. Purpose The purpose of this policy is to: Establish a strong commitment…

GENERAL. Medical authorities and rehabilitation specialists agree that most temporarily disabled employees benefit both psychologically and physically from returning to work at the earliest feasible date. The concept of returning injured employees to work early under a temporary modified work assignment is an underlying philosophy of the Workers’ Compensation system. Supervisors…

San Mateo County encourages the use of teleworking as a viable, voluntary option for County employees. San Mateo County Departments are encouraged to review their operations, if appropriate,  and establish a formal telework program for their department, as successful telework programs are tailored to the environment in which they operate.…

Purpose The Smoking Pollution Control ordinance prohibits smoking in all County offices. Smoking by a County employee in a County building at any time may result in disciplinary action. Accommodation for Smokers Appropriate outdoor accommodations, including benches, receptacles and overhead shelters, are provided. For some buildings and work areas next…

The California Occupational Safety and Health Administration, CAL/OSHA Title 8, Section 5144 and Section 5199 require that San Mateo County develop a respiratory protection plan to maintain a safe and healthy work environment. The plan has been developed to provide guidelines to employees to minimize the risk of occupational diseases…

If you have questions or concerns about this policy, please contact Employee & Labor Relations Policy revised on March 29, 1999 Any County employee who is convicted of a felony or a misdemeanor subsequent to employment must report such conviction to the Employee Relations Division of Employee and Public Services…

Policy created on April 28, 2003 If you have questions or concerns about this policy, please contact your Ron Davis at 650-573-2054. I. PURPOSE The County of San Mateo has adopted this Sanction Policy to comply with the Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the federal…

Policy created on April 28, 2003 If you have questions or concerns about this policy, please contact Ron Davis at 650-573-2054. 1.1 INTRODUCTION The County of San Mateo (“the County”) collects and maintains protected health information (PHI) about its patients and health plan members (“members”). These functions define the County…

If you have questions or concerns about this policy, please contact the ISD Help Desk at 650-363-4108. I.      INTRODUCTION Overview Policy created on April 28, 2003 This  policy  outlines  the  proper  use  of portable  computers  and  portable  computing  devices available to or used by County of San Mateo employees in…

Policy revised on September 17, 1996 If you have questions or concerns about this policy, please contact your department’s County Counsel representative. The following specific restrictions apply to all County officers and employees: A County officer or employee may not engage in political activities during assigned hours of employment. This…

All County of San Mateo Employees, Attached is a new one-time notice that is being sent to you in accordance with the Patient Protection and Affordable Care Act (ACA) of 2010 (sometimes referred to as “Obamacare”). This notice, designed by the Federal Department of Labor, is intended to inform you…

On July 27, 2004, the Board of Supervisors adopted the County’s “Whistleblower Ordinance” establishing procedures for the reporting of improper governmental activity.  The County Manager’s Administrative Memo C-5 provides further guidance on the County’s reporting process. On November 20, 2012, and February 12, 2013, the Board of Supervisors approved additional…

Policy & Procedures for Participating in Online Training Programs (Approved by Executive Council, January 26, 2009) POLICY STATEMENT: San Mateo County encourages and supports employees to participate in online training programs in order to promote employee development, partnership, and organizational enrichment. BACKGROUND: The County initiated online training programs with the…

Building and maintaining a safe working environment for County employees and the public requires more than just this Plan. It requires the active and constructive participation of all employees at all levels and in all aspects of County service. There are many opportunities to make a contribution to workplace safety…

Date Established, January 01, 2005 Only for Sheriff’s Safety / Probation Safety Retirement members and extra help employees COUNTY OF SAN MATEO STATEMENT CONCERNING YOUR EMPLOYMENT IN A JOB NOT COVERED BY SOCIAL SECURITY Employee Name:______________________________ Employee ID:____________ Your earnings from this job are not covered under Social Security. When…

I, _________________________, do solemnly swear (or affirm)  that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the…

Policy revised on: March 24, 2003 If you have questions or concerns about this policy, please contact the ISD Help Desk at 650-363-4108 I. INTRODUCTION Overview This policy outlines the proper use of Information Technology resources owned or operated by the County of San Mateo and establishes standards for the…

Policy revised on: March 24, 2003 If you have questions or concerns about this policy, please contact the ISD Help Desk at 650-363-4108 I. INTRODUCTION Overview This policy outlines the proper use of Information Technology resources owned or operated by the County of San Mateo and establishes standards for the…

The purpose of the County’s written Hazard Communication Plan is to comply with Cal/OSHA’s Hazard Communication Standard and to guide departments in the development of their site-specific Hazard Communication Programs. Globally Harmonized System of Classification and Labelling of Chemicals (GHS) Presentations are based on the fourth revised edition of the…

Statement of Policy: San Mateo County provides leave to eligible employees in accordance with the Federal Family and Medial Leave Act (FMLA) and the California Family Rights Act (CFRA) as well as the County’s other leave policies.  Unless otherwise provided by this policy, “leave” under this policy shall mean leave…

As an employer, San Mateo County has the responsibility to minimize hazards in the workplace. This policy sets forth accepted guidelines for personal computer and video display terminal (VDT) use. It updates information and guidance for the proper selection and use of equipment based on changing technology as well as…

The goal of this policy is to encourage and increase the use of environmentally preferable products and services in San Mateo County. By including environmental considerations in procurement decisions, San Mateo County can promote practices that improve public and worker health, conserve natural resources, and reward environmentally conscious manufacturers, while…

BOARD OF SUPERVISORS’ COMMITMENT TO EQUAL EMPLOYMENT OPPORTUNITY The Board of Supervisors of the County of San Mateo takes this opportunity to express its philosophy that an essential component of excellence in County government is the diversity of its community. As a result of our long-standing commitment to equal employment…

This policy establishes when an electronic or facsimile signature may replace a hand-written (wet) signature, with the goal of encouraging the use of paperless, electronic documents whenever appropriate. This policy applies to all signatures used in processing independent contracts and requests for proposals as well as internal communications, routing slips,…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Open Data Policy and Reporting Process RESPONSIBLE DEPARTMENT: Information Services Department NUMBER: F-5 Background an Policy Overview On January 29, 2013 the Board of Supervisors adopted the County’s Community Impact Goals and initial Outcome Measures, and directed the County Manager and Chief Information…

ADMINISTRATIVE MEMORANDUM ­ COUNTY OF SAN MATEO NUMBER: F-4 SUBJECT: Electronic Document Management Systems Standards and Guidelines RESPONSIBLE DEPARTMENT: Information Services DATE: September 26, 2000 Overview This policy defines departmental responsibility in the selection and implementation of Electronic Document Management Systems (EDMS). Electronic Document Management Systems include software applications that…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: F-3 SUBJECT: Internet Usage Policy RESPONSIBLE DEPARTMENT: Information Services Department APPROVED: John L. Maltbie, County Manager DATE: October 27, 2014 1. Policy Purpose The purpose of this policy is to outline appropriate use of the Internet resources available to San Mateo County workforce members and…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: F-2 SUBJECT: E-Mail Policy RESPONSIBLE DEPARTMENT: Information Services Department (ISO) DATE: April 27, 2015 1. Policy Purpose This policy outlines the proper use of E-mail resources available to County of San Mateo Workforce Members in order to assure that County-provided E-mail services are…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: F-1 SUBJECT: Destruction of Confidential Documents RESPONSIBLE DEPARTMENT: Information Services DATE: March 28, 1997 The Information Services Department, through the Central Records Center, provides a service for the destruction of obsolete and confidential records. All documents will be recycled by a recycling company,…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Post Retirement Employment RESPONSIBLE DEPARTMENT: Human Resources NUMBER: E-16 APPROVED: John L. Maltbie, County Manager DATE: March 19, 2013 Background: If a department is considering hiring a retired County employee either as extra help or through a contract, it is important to become familiar…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: E-15 DATE: February 22, 2002 SUBJECT: Disciplinary Action and the Fair Labor Standards Act RESPONSIBLE DEPARTMENT: Employee and Public Services Background The Fair Labor Standards Act (FLSA) provides for certain policies and practices in relation to overtime payment for employees. Under the Act,…

ADMINISTRATIVE MEMORANDUM COlUNTY OF SAN MATEO SUBJECT: Employee Performance Evaluations RESPONSIBLE DEPARTMENT: Employee & Public Services NUMBER: E-13 DATE: January 24, 1996 This memorandum replaces County Administrative Memorandum E-13, dated June 14, 1985. Evaluating employee performance is one of the most important responsibilities of a manager or supervisor. Evaluations provide…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO . SUBJECT: Voluntary Reduced Work Hours RESPONSIBLE DEPARTMENT: Personnel NUMBER: E-12 DATE: February 1, 1984 The Voluntary Reduced Work Hours Program consists of the following three options: ” 5% Plan” – 5% less in salary gives an employee an additional 104 hours (13 days) off. “10%…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Personnel Records NUMBER: E-11 DATE: February 1, 1984 Every county employee has the right to inspect and review any official record relating to his or her performance as an employee or to a grievance concerning the employee which is kept or maintained by the county,…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT. Hazardous Working Conditions RESPONSIBLE DEPARTMENT: Personnel NUMBER: E-10 DATE: February 1, 1984 When a health or safety hazard arises due to temporary loss of electricity, mechanical breakdown, construction activities or the threat of violence including bomb threats, he following guide­ lines should be followed:…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: E-9 SUBJECT: Alternate Work Schedule Policies RESPONSIBLE DEPARTMENT: Human Resources APPROVED: John L. Maltbie, County Manager DATE: June 17 2013 Introduction This Administrative Memorandum replaces an earlier version dated September 3, 1985 establishing policies and procedures for alternate work schedule policies. Countywide Policy…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Administrative Leave RESPONSIBLE DEPARTMENT: Personnel NUMBER: E-8 DATE: February 1, 1984 Educational Leave Employees assigned, as part of their work, to attend educational programs will be reimbursed by the county for all costs associated with attending the program, this includes the employee’s time,…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: E-7 SUBJECT: Pre-employment Physical Examinations RESPONSIBLE DEPARTMENT: Human Resources APPROVED: John L. Maltbie, County Manager DATE: October 27, 2014 No new employee (permanent or Extra Help) in a classification requiring a pre-employment physical examination will begin work until the results of the pre-employment physical…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Suspension, Demotion or Termination of Personnel RESPONSIBLE DEPARTMENT: Personnel NUMBER: E-6 DATE: February 1, 1984 To suspend, demote or terminate a permanent classified employee the department head must take the following steps: The employee must be notified in writing of the impending action and why…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Denial of Merit Increase RESPONSIBLE DEPARTMENT: Personnel NUMBER: E-5 DATE: February 1, 1984 When a merit increase is denied because of below standard perform­ ance, a Performance Evaluation report is required every two pay periods until the performance is standard or the employee is terminated. Assuming…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Contracts with Employee Organizations RESPONSIBLE DEPARTMENT: Personnel NUMBER: E-4 DATE: February 1, 1984 Department heads and management personnel must contact the Personnel Department or the Employee Relations Officer before participating in any meeting where a business agent or other professional staff member of an…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Section 504 Requirements in County Contracts NUMBER: E-3 DATE: February 1, 1984 Objective All services contracted for by San Mateo County shall be accessible to handicapped persons and in compliance with Section 504 of the Federal Rehabilitation Act of 1973. Federal regulations re­…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Discrimination Complaint Procedure RESPONSIBLE DEPARTMENT: Personnel NUMBER: E-2 DATE: February 1, 1984 If employees or applicants for employment feel they have been discriminated against by the county or one of its departments, there are several recourses available to them. Complaints of alleged discrimination…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Affirmative Action RESPONSIBLE DEPARTMENT: Human Resources NUMBER: E-1 DATE: August 24, 1989 Objectives   San Mateo County is committed to a system of equal employment opportunity that provides all persons with equal access to positions and a work environment free of discrimination as a…

  ADMlNISTRATIVE MEMORANDUM COUNTY OF SAN MATEO Number: D-14 SUBJECT: Mail Bag Security RESPONSIBLE DEPARTMENT: Employee and Public Services APPROVED: County Manager Date: June 28, 2000 This memorandum revises Mail security bags/treasurer deposit bags should not contain in excess of $4,000 in cash. The following procedures ensure the safe handling of…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Property Found at County Facilities RESPONSIBLE DEPARTMENT: General Services APPROVED: County Manager NUMBER: D-12 DATE: November 5, 1986 The following outlines the procedures to be used in handling lost and found items. Items with a Value of Less Than $10.00 Lost items which are…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Travel Arrangements RESPONSIBLE DEPARTMENT: General Services NUMBER: D-11 APPROVED: County Manager DATE: August 10, 1984 Each fiscal year the Chair of the Board of Supervisors designates the official travel agent that will make travel arrangements for county travel. Departments process travel authorizations directly…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: D-10 SUBJECT: County Collection Policy RESPONSIBLE DEPARTMENT: Employee & Public Services APPROVED: County Manager DATE: August 8,2000 This memorandum establishes guidelines and procedures for the disposition of delinquent accounts receivable for County funded programs. Delinquent Accounts/Returned Checks An account is delinquent when: 1)…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: D-9 SUBJECT: Loss of Money and Securities RESPONSIBLE DEPARTMENT: Human Resources APPROVED: John L. Maltbie, County Manager DATE: October 27, 2014 County funds, securities, equipment and personal property are occasionally lost because of theft or other disappearance. The County, through the Risk Management Division of…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO RESPONSIBLE DEPARTMENT: County Manager SUBJECT: Data Processing Committees APPROVED: County Manager NUMBER: D-8 DATE: February 1, 1984 Data Processing Advisory Committee The major users of data processing services are appointed by the County Manager as members of the Data Processing Advisory Committee. The quarterly committee…

ADMINISTRATIVE MEMORANDUM COUNTY OF’ SAN MATEO SUBJECT: Office Maintenance RESPONSIBLE DEPARTMENT: General Services APPROVED: County Manager NUMBER: D-7 DATE: February 1, 1984 Routine Office Maintenance All requests for routine maintenance should be directed to the appropriate supervisory Stationary Engineer assigned to the department facility requiring service. The Stationary Engineer will determine…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Offers of Art Work RESPONSIBLE DEPARTMENT: General Services APPROVED: County Manager NUMBER: D-6 DATE: February 1, 1984 At the earliest possible opportunity the Board of Supervisors should be made aware of art offered to the county for permanent display or installation in county…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: D-5 SUBJECT: Use of Cars for County Business RESPONSIBLE DEPARTMENT: General Services DATE: August 2, 1993 Use of County Cars County cars may not be used to conduct personal business. Seat Belts When on County business, whether in County-owned or privately-owned automobiles, drivers…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Office Space Request RESPONSIBLE DEPARTMENT: General Services NUMBER: D-3 DATE: February 1, 1984 All requests for additional office space should be included in departmental budget requests. Departments should consult General Services by November 15, regarding any change in office space during the ensuing…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: D-2 SUBJECT: Office Lighting Levels RESPONSIBLE DEPARTMENT: General Services APPROVED: County Manager DATE: February 1, 1984 As part of the county’s ongoing energy management program, the following light levels have been established for all county facilities: Footcandles Illumination Normal office work (reading, writing, intermittent filing)…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: C-6 SUBJECT: Reporting of Improper Governmental Activity RESPONSIBLE DEPARTMENT: County Counsel APPROVED: John L. Maltbie, County Manager DATE: January 26, 2005 Purpose The purpose of this memo is to establish the administrative policies and procedures to implement the County’s whistleblower ordinance. (Chapter 2.206…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Employee Political Activities RESPONSIBLE DEPARTMENT District Attorney’s Office NUMBER: C-5 DATE: February 1, 1984 Federal, state, and local laws restrict political activities of county officers and employees. The applicability of these restrictions varies according to circumstance. Therefore, this memorandum serves only as a general guideline for…

ADMINISTRATIVE MEMORANDUM COUNTY OF’ SAN MATEO SUBJECT: Individual Contractors APPROVED: County Manager NUMBER: C-4 DATE: February 1, 1984 Due to potential legal conflicts and increased financial risks to the county, individuals performing professional and specialized services should either be in employee status or be covered by a written agreement firmly…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: C-3 SUBJECT: Incompatible Activities and Conflict of Interest RESPONSIBLE DEPARTMENT: County Counsel APPROVED: John L. Maltbie, County Manager DATE: January 26, 2015 This Administrative Memorandum rescinds and replaces Administrative Memorandum C-3, dated February 1, 1984, revising the policy of Incompatible Activities and Conflict of Interest. Departments…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: C-2 SUBJECT: Receipt of Legal Documents RESPONSIBLE DEPARTMENT: County Counsel APPROVED: John L. Maltbie, County Manager DATE: January 26, 2015 This Administrative Memorandum rescinds and replaces Administrative Memorandum C-2, dated February 1, 1984, and it revises the County’s policy for the receipt of legal documents. Purpose…

Drug-free Policy Policy revised on April 8, 1999 PURPOSE This policy reflects San Mateo County’s position on alcohol and drug problems. It is intended to negate informal practices that may exist in connection with alcohol and drug problems, especially those that lead to the cover-up and protection of the abuser.…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-29 SUBJECT: Electronic and Facsimile Signatures RESPONSIBLE DEPARTMENT: County Manager APPROVED: John L. Maltbie, County Manager DATE: July 1, 2013 Purpose This policy establishes when an electronic or facsimile signature may replace a hand-written (wet) signature, with the goal of encouraging the use of paperless,…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-28 SUBJECT: Guidelines for Indoor Thermal Comfort and Ventilation RESPONSIBLE DEPARTMENT: County Manager APPROVED: John L. Maltbie, County Manager DATE: January 26, 2015 This Administrative Memorandum rescinds and replaces Administrative Memorandum B-28, dated July 28, 2003, revising the policy of Guidelines for Indoor…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-27 SUBJECT: Protected Health Information Sanction Policy RESPONSIBLE DEPARTMENT: County Manager / Clerk of the Board APPROVED: John L. Maltbie, County Manager DATE: June 26, 2014 I. Purpose The County of San Mateo has adopted this Sanction Policy to comply with the Health Insurance…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-26 SUBJECT: Departments, or portions thereof, designated as Health Care Components pursuant to the Health Insurance Portability and Accountability Act (HIPAA) of 1996, 45 C.F.R. §164.105(c)), as amended and supplemented by Subtitle D of the Health Information Technology for Economic and Clinical Health Act (HITECH…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-24 DATE: November 14, 2001 SUBJECT: Smoking Control Policy for County-Owned Vehicles RESPONSIBLE DEPARTMENT: County Manager’s Office Purpose/Intent To protect County employee’s health and welfare by establishing a Countywide prohibition on smoking in County-owned vehicles, which is construed as a place of employment,…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-23 SUBJECT: OVERTIME USE POLICY RESPONSIBLE DEPARTMENT: County Manager DATE: June 19, 2000 Purpose: The purpose of this new policy is to establish Countywide guidelines for use of overtime that balances the need to provide services withe health, safety and well-being of employees…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-22 SUBJECT: Donations of Surplus Property to Nonprofit Organizations and Public Schools RESPONSIBLE DEPARTMENT: County Manager APPROVED: John L. Maltbie, County Manager DATE: November 24, 2014 This Administrative Memorandum rescinds and replaces Administrative Memorandum B-12, dated October 22, 2007, revising the policy of donations of…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-21 SUBJECT: Selection of Construction Contractors RESPONSIBLE DEPARTMENT: County Manager/Clerk of the Board DATE: 3/14/06 PURPOSE The purpose of this new memorandum is to establish policies and procedures, in addition to the requirements of Administrative Memorandum B-1 Selection of Independent Contractors, to be…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-20 SUBJECT: Building Access and Cardkey Policy RESPONSIBLE DEPARTMENT: County Manager / Clerk of the Board DATE: January 2, 2014 I. INTRODUCTION Overview This policy outlines the building access guidelines and expectations for all individuals who possess County cardkeys. Each cardkey shall contain the individual’s…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-19 SUBJECT: Mobile Technology Use Policy RESPONSIBLE DEPARTMENT: County Manager / Clerk of the Board APPROVED: John L. Maltbie, County Manager DATE: May 5, 2014 This memorandum replaces an earlier version of Memorandum B-19 dated October 22, 2007, which was limited to the acquisition and…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-18 SUBJECT: Extra Help Policy RESPONSIBLE DEPARTMENT: County Manager DATE: January 6, 1997 It is the policy of San Mateo County to use Extra Help employees only in the following circumstances and for a limit of 1,040 hours per fiscal year per employee:…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-17 SUBJECT: Coin-operated Vending Machines RESPONSIBLE DEPARTMENT: County Manager APPROVED: John L. Maltbie, County Manager DATE: November 24, 2014 This Administrative Memorandum rescinds and replaces Administrative Memorandum B-17, dated July 25, 2003, revising the policy of privately-owned and operated vending machines placed in County Facilities. This…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-16 SUBJECT: County Travel Policy RESPONSIBLE DEPARTMENT: County Manager DATE: April 2, 2013 This memorandum replaces the prior Administrative Memorandum B-16 dated January 7, 1997, revising the County policy for travel. The County Travel Policy is intended to establish consistent, efficient, and effective guidelines…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-15 SUBJECT: Appropriation Authority RESPONSIBLE EPARTMENT: County Manager DATE: February 25, 2014 The Board of Supervisors, through the budget approval process, appropriates funds for each budget unit at an object level (Salaries and Benefits, Services and Supplies, Other Charges, Fixed Assets, Other Financing…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-14 SUBJECT: Duplex Copying of All County Documents RESPONSIBLE DEPARTMENT: County Manager DATE: March 25, 1991 This memorandum serves to reinforce a policy that was made by the Board of Supervisors over a year ago that encouraged all county departments to duplex documents. Administrative…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Second in Command RESPONSIBLE DEPARTMENT: County Manager NUMBER: B-13 DATE April 17, 1987 It is essential that a clear line of authority be established when the Department Head is absent from the job. In those departments having an Assistant Department Head, that position assumes…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Legislative Program RESPONSIBLE DEPARTMENT: County Manager’s Office NUMBER: B-11 DATE: June 16, 1986 Legislative Program The county legislative program is established by the Board of Supervisors and is coordinated through the County Manager’s Office. Individual departments, with assistance from the County Manager’s Office, the…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Travel Expenses Financed by Others RESPONSIBLE DEPARTMENT: County Manager NUMBER: B-10 DATE: February 1, 1985 In most cases travel expenses which benefit San Mateo County are authorized by established procedures and are financed by the county. There are occasions when transportation and lodging…

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-9 SUBJECT: Smoking Control Policy Guidelines RESPONSIBLE DEPARTMENT: County Manager’s Office DATE: December 7, 1990 On July 17, 1990, the Board of Supervisors enacted the Smoking Pollution Control Ordinance No. 03239 (attached). The Ordinance prohibits smoking in all County-owned buildings and County-leased portions…