– PLACE ON YOUR DEPARTMENTAL LETTERHEAD –
DATE: Today’s Date
TO: Employee, Classification
FROM: Supervisor, Title
SUBJECT: Letter of Warning
This is a letter of warning regarding your excessive absenteeism. You currently have no sick leave and only 8 hours of vacation in your leave balance. So far this year, you have used 56 hours of sick leave and 24 hours of vacation for unscheduled absences. You have also used 28 hours of leave without pay for unscheduled absences after exhausting your sick leave. During the first 7 months of this year, you have been absent 12 full days and parts of 3 other days. This is an unacceptable rate of absenteeism that must be improved immediately.
I recognize that you have had some personal difficulties during this time, and I also realize that events occur that result in absences of an unexpected nature, but at the time these events occurred you had already used up almost all your available paid leave. During your six years of County employment, you have consistently used all or almost all accrued leave. Your absences have occurred with such frequency that they have impacted our ability to accomplish our work. When you are not here, your caseload ages and other employees must pick up some of your cases to ensure timely processing. This is not acceptable.
I have verbally counseled you about your excessive absenteeism on several occasions but have seen no improvement from you. Since my efforts to counsel you informally have not worked, I am issuing this warning letter in an effort to communicate to you the seriousness of this situation.
Effective immediately:
- I am rescinding your 9/80 schedule and returning you to a schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday with a one-hour lunch period.
- I am rescinding your telecommuting privileges.
- Should you or a family member become unexpectedly ill and render you unable to report to work, you must call me no later than (time) to request leave. If I am not available, then you must contact (name) at (extension). Should you reach my voice mail and be unable to reach me directly, you must leave a phone number at which I can reach you during the day.
I am making a job performance referral to the Employee Assistance Program (EAP) for you. The EAP phone number is 1-800-834-3773 and you may use the visits on County time. These services could assist you in resolving any personal difficulties you may be experiencing.
cc: Supervisory File