– PLACE ON YOUR DEPARTMENTAL LETTERHEAD –
DATE
Name
Classification
Department
(Hand delivered)
Dear Mr. NAME:
Please take notice that it is the intent of this office to issue you a non-punitive disciplinary letter that equates to a 3-day suspension. Although you will not miss work or have your pay docked, this non-punitive disciplinary action carries the weight, in terms of progressive discipline, as if you had actually been suspended without pay for three working days. The grounds upon which this disciplinary action is being proposed are in accordance with Section 4 of Civil Service Commission Rule XIII as follows:
A. Absence without Leave. Absence without leave shall mean any time an employee is absent from the workplace without authorization or without an explanation satisfactory to the appointing authority. This includes an employee’s failure to report to work after a leave of absence has expired or after such leave of absence has been disapproved or revoked.
M. Excessive absenteeism and/or tardiness.
Prior attempts to address your chronic tardiness, poor attendance, and absence without leave, did not result in improved reliability on your part. Unfortunately, you have continued to have a string of excessive absences, and they form the basis for this proposed disciplinary action.
Most recently, you were issued a Letter of Reprimand on DATE for continued excessive absenteeism, including tardiness. Since then, you have called in with several unplanned absences, including:
- On 10/16/25-10/17/25 you were out because your car wasn’t working and couldn’t get to work.
- On 11/6/25 you were out because you had construction workers at your house.
- On 11/15/25 you called in, stating you were staying home to sleep.
- On 11/16/25 you called in stating you were driving your wife to work, because she was unable to drive herself.
- On 11/17/25 you called in saying your brother-in-law had taken a turn for the worse and you were stranded in (name of city).
- On 11/20/25 you called in to state you were coming back and would be in to work for sure the next day.
- On 11/21/25 you called in to say you were in a rented car driving back and would be in to work for sure the next day.
- On 11/22/25 you called in stating you were taking your wife to medical appointments and would not be in to work.
- On 11/28/25 you called in to report you would be off work because your kids were off school that day and you didn’t have childcare.
- On December 11, 2025, you called and left a message stating you would not be in to work and should be in the next day.
This is an unacceptable rate of absenteeism. You are therefore charged with violating Civil Service Rule XIII 4 (M).
When deciding to propose this level of disciplinary action, I also took into consideration the fact that previous corrective actions issued to you have not resulted in sustained improved behavior on your part. You have placed yourself in an untenable situation, and it cannot continue to occur. If you do not improve your reliability immediately, and sustain said improvement on an ongoing basis, you will be faced with further disciplinary action, up to and including, dismissal from County employment.
All written materials, reports and documents upon which this action is based are available to you by contacting me. You will further take notice that you have the right to respond either orally or in writing, or both, to the charges contained in this letter. If you wish to respond in writing, (NAME OF SKELLY OFFICER) must receive your response no later than (approximately 7 working days later). If you wish to respond orally, you must contact (NAME) at (650) XXX-XXXX no later than (approximately 4 working days later) to schedule a meeting to be held no later than (approximately 7 working days later). If you do not contact (NAME) or provide a written response by the above dates, it will be assumed that you have waived this right. You have the right to be represented by your union in this matter.
Sincerely,
NAME
CLASSIFICATION
cc: DEPARTMENT HEAD
SKELLY OFFICER
Rocio Kiryczun, Director, Human Resources Department
Kim Ferrario, Employee & Labor Relations Manager
Civil Service Personnel File
Departmental Personnel File