ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Semi-Weekly Check Processing Policy NUMBER: A-6 RESPONSIBLE DEPARTMENT: Controller’s Office DATE: February 27, 1991 Beginning Monday, March 11, 1991, all claims that are submitted to the County of San Mateo Controller’s Office will be processed according to a new semi-weekly check processing policy. The following outline is intended to clarify this policy All “daily” claims submitted to the Controller’s Office on or before each Tuesday by 12:00 noon will be processed with a check being issued by the following Tuesday. For all claims submitted on or before each Thursday by 12:00 noon, processing will take place with a checkRead More →

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Expense Reimbursement Policy NUMBER: A-5 RESPONSIBLE DEPARTMENT: Controller’s Office DATE: February 27, 1991 Effective Monday, March 11, 1991, travel expenses incurred by San Mateo County employees should be submitted and will be reimbursed on a monthly basis (once per month). The following outline is intended to clarify this new policy Employee expense reimbursement forms and all required documentation should be submitted by the department to the Controller’s Office by 12:00 noon three working days after each pay period. This will normally allow employees to submit expense reimbursement forms with their timesheets Only one expense reimbursement form per employee shouldRead More →

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: A-4 SUBJECT: Service Charge on Returned Checks RESPONSIBLE DEPARTMENT: Controller DATE: August 2, 1993 Procedures–Returned Check Charge (Government Code Section 6157) Effective July 1, 1993, the Board of Supervisors, by Resolution No 57330, established returned check charges as follows: a) Returned check in payment of taxes: $35.00 b) Returned check for fines, fees, licenses, and other payments: $25.00 The charge must be identified separately from other revenue on the department receipt, deposit, permit, cash book, and cash statement. The revenue for these charges should be deposited in the General Fund #OOOl to the credit of Revenue Account #9911. (Due to theRead More →

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: A-3 SUBJECT: Reimbursement of State Mandated Costs RESPONSIBLE DEPARTMENT: Controller DATE: May 10, 1994 Background This Administrative Memorandum defines the departmental responsibility for preparation of claims for reimbursement of State mandated costs under SB 90, and outlines the procedure for submitting claims to the Controller’s Office. SB 90 (Chapter 3 Section 2200 et seq of the Revenue and Taxation Code), outlines the procedure for submitting claims for State reimbursement when new legislation, court decisions, and State administrative regulations fail to recognize all or part of the mandated cost. Identification of Mandates The constitutional definition of a reimbursable program was modifiedRead More →

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: A-2 SUBJECT: Central Revolving Fund (Petty Cash Fund) RESPONSIBLE DEPARTMENT: Controller DATE: March 1, 2000 This memorandum is revised to reflect new policies and procedures in the Central Revolving Fund.  This replaces the Administrative Memorandum A-2 dated December 6, 1995. In accordance with the Board of Supervisors Resolution No. 37838, the Controller operates the Central Revolving Fund as follows: Procedures for the establishment and operation of departmental Petty Cash Funds are attached and required to be signed and delivered to the Controller’s Office before any monies are distributed (Petty Cash Fund Initiation and Operating Procedures). These procedures are considered to beRead More →