In Information Services

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Open Data Policy and Reporting Process RESPONSIBLE DEPARTMENT: Information Services Department NUMBER: F-5 Background an Policy Overview On January 29, 2013 the Board of Supervisors adopted the County’s Community Impact Goals and initial Outcome Measures, and directed the County Manager and Chief Information Officer to develop an Open Data Policy and reporting process consistent with the following: Formation of an internal County Open Data Committee; Designation of an Open Data Manager in the Information Services Department (ISO); Designation of Department contact person(s) to work with internal/external auditors, County staff and Measure A Oversight Committee members, with respect to dataRead More →

In Information Services

ADMINISTRATIVE MEMORANDUM ­ COUNTY OF SAN MATEO NUMBER: F-4 SUBJECT: Electronic Document Management Systems Standards and Guidelines RESPONSIBLE DEPARTMENT: Information Services DATE: September 26, 2000 Overview This policy defines departmental responsibility in the selection and implementation of Electronic Document Management Systems (EDMS). Electronic Document Management Systems include software applications that provide Imaging, Document and Information Management, Workflow process automation, Electronic Forms processing, Optical Storage, and COLD/ERM (Computer Output to Laser Disk/Enterprise Report Management). Background The Information Services Department, with the sponsorship ofthe County Manager;s Office and review by the EDMS Standards Committee, has recently established standards and guidelines for the selection and implementation of EDMS.Read More →

In County Policy, Information Services

San Mateo County – Internet Policy Revision Date:  October 28, 2019 Download Signed/Official version This memorandum replaces an earlier version of Memorandum F-3, which was last updated on October 27, 2014. In order to ensure countywide compliance and uniformity, all other individual departmental policies regarding the appropriate use of the Internet shall be superseded by this memo. 1. PURPOSE The purpose of this policy is to outline appropriate use of Internet resources by the County of San Mateo’s emplo ye e s, contractors, vendors, in te rns , volunteers, known collectively as Workforce Members. Access to the Internet  through  the County’s network is a privilegeRead More →

In Information Services

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: F-2 SUBJECT: E-Mail Policy RESPONSIBLE DEPARTMENT: Information Services Department (ISO) DATE: April 27, 2015 1. Policy Purpose This policy outlines the proper use of E-mail resources available to County of San Mateo Workforce Members in order to assure that County-provided E-mail services are used in compliance with applicable laws and County policies. Users of E-mail services should familiarize themselves with this policy including its explanation of County E-mail privacy and security issues. By complying with this policy, County Workforce Members can ensure that disruptions to the County’s E-mail services are minimal and that the County can continue toRead More →

In Information Services

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: F-1 SUBJECT: Destruction of Confidential Documents RESPONSIBLE DEPARTMENT: Information Services DATE: March 28, 1997 The Information Services Department, through the Central Records Center, provides a service for the destruction of obsolete and confidential records. All documents will be recycled by a recycling company, and confidential documents will be shredded prior to recycling. Procedures for use of this service are as follows: A memorandum addressed to the Administrator, Central Records Center, Pony ISD336 is required for the removal and destruction of the records. The memorandum should address: The number of boxes or files The general content of the materialRead More →