In Information Services

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Open Data Policy and Reporting Process RESPONSIBLE DEPARTMENT: Information Services Department NUMBER: F-5 Background an Policy Overview On January 29, 2013 the Board of Supervisors adopted the County’s Community Impact Goals and initial Outcome Measures, and directed the County Manager and Chief Information Officer to develop an Open Data Policy and reporting process consistent with the following: Formation of an internal County Open Data Committee; Designation of an Open Data Manager in the Information Services Department (ISO); Designation of Department contact person(s) to work with internal/external auditors, County staff and Measure A Oversight Committee members, with respect to dataRead More →

In Information Services

ADMINISTRATIVE MEMORANDUM ­ COUNTY OF SAN MATEO NUMBER: F-4 SUBJECT: Electronic Document Management Systems Standards and Guidelines RESPONSIBLE DEPARTMENT: Information Services DATE: September 26, 2000 Overview This policy defines departmental responsibility in the selection and implementation of Electronic Document Management Systems (EDMS). Electronic Document Management Systems include software applications that provide Imaging, Document and Information Management, Workflow process automation, Electronic Forms processing, Optical Storage, and COLD/ERM (Computer Output to Laser Disk/Enterprise Report Management). Background The Information Services Department, with the sponsorship ofthe County Manager;s Office and review by the EDMS Standards Committee, has recently established standards and guidelines for the selection and implementation of EDMS.Read More →

In County Policy, Information Services

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: F-3 SUBJECT: Internet Usage Policy RESPONSIBLE DEPARTMENT: Information Services Department APPROVED: John L. Maltbie, County Manager DATE: October 27, 2014 1. Policy Purpose The purpose of this policy is to outline appropriate use of the Internet resources available to San Mateo County workforce members and the public. Access to the internet through the County’s network is a privilege and carries responsibilities reflecting responsible and ethical use. The County supports Internet use that enables County workforce members to perform their job faster and smarter, and encourages its end users to develop Internet skills and knowledge. The County also provides Public WiFi access toRead More →

In Administrative Memos, County Policy, Information Services

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Email Policy RESPONSIBLE DEPARTMEN APPROVED: Information Services Department (ISO) NUMBER: F-2 DATE:   June 25, 2019 This memorandum replaces an earlier version of Memorandum F-2, which was last updated on November 7, 2018. In order to ensure countywide compliance and uniformity, all other individual departmental policies regarding the appropriate use of email shall be superseded by this memo. 1. Purpose This policy outlines the proper use of email resources available to County of San Mateo’s Workforce Members (employees, contractors, vendors, interns, extra-help, and any party who provides services or work for the County will be collectively known as “Workforce Members” forRead More →

In Information Services

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: F-1 SUBJECT: Destruction of Confidential Documents RESPONSIBLE DEPARTMENT: Information Services DATE: March 28, 1997 The Information Services Department, through the Central Records Center, provides a service for the destruction of obsolete and confidential records. All documents will be recycled by a recycling company, and confidential documents will be shredded prior to recycling. Procedures for use of this service are as follows: A memorandum addressed to the Administrator, Central Records Center, Pony ISD336 is required for the removal and destruction of the records. The memorandum should address: The number of boxes or files The general content of the materialRead More →