Sample Termination Letter for Probationary Employee*

– PLEASE PLACE ON YOUR DEPARTMENTAL LETTERHEAD –

DATE

NAME
CLASSIFICATION
DEPARTMENT

Dear NAME:

Due to your unsatisfactory performance as a CLASSIFICATION, you are being rejected during your probationary period effective today, in accordance with Rule XI of the Civil Service Commission Rules.

You are being rejected (due to performance concerns, unsatisfactory attendance record, etc.)

If you prefer to resign, you may do so by providing me with written notice of such by 4:00 p.m. on NEXT DAY, and this probationary rejection will be changed to a resignation.

Sincerely,

MANAGER’S NAME
TITLE

cc: DEPARTMENT HEAD
Donna Vaillancourt, Director, Human Resources Department
Civil Service Personnel File
Department Personnel File

* Before issuing this letter to an employee who is eligible to “bump back” into a previous position, please contact your Employee & Labor Relations representative.