This Side Letter Agreement is entered into by and between the County of San Mateo (“County”) and the Service Employees International Union Local 521 (“Union”) (collectively referred to as the “parties”).

This letter is effective the first full pay period following approval of a 2018 successor Memorandum of Understanding (MOU) by the San Mateo County Board of Supervisors, and shall expire upon the parties reaching agreement over a permanent new employee orientation agreement, subject to the opportunity to meet and confer as required by law.

By this side letter, the parties agree as follows:

  1. The County and the Union shall continue to work on best practices to ensure labor access to new employees for the purpose of educating them on their representation opportunities. Toward that goal, the County shall administer an opportunity for the Union to meet with new employees as follows:
    1. All new employees are encouraged to attend the first new employee benefits orientation following the commencement of their employment. New employee Benefits Orientation is scheduled for every other Monday, and the Union will have up to thirty (30) minutes at the end of each session to provide information regarding its organization to its represented employees and members. One (1) member designated by the Union will be granted release time for this purpose, unless otherwise agreed to with Employee Relations.
    1. The Union will be copied on the New Employee Orientation invitation sent to SEIU-represented workers.
    1. For employees who do not attend a benefits orientation within the first month of their employment, the Union may schedule, at the supervisor’s discretion, up to thirty (30) minutes with each employee to meet directly with them to provide information. Release Time requested for this activity will be reviewed and approved by Employee Relations under normal Release Time processes.
  2. Until such time the New Employee Orientation procedure is permanently established by the parties, if a new employee delivers a membership card to a Payroll Coordinator, the Payroll Coordinator will scan and email the form to the Union, followed by an original by mail. The Union shall indemnify, defend, and save the County harmless against any and all claims, demands, suits, orders, or judgments, or other forms of liability that arise out of or by reason of the temporary acceptance and delivery of membership cards.

San Mateo County:                                                   SEIU Local 521:

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(Signature / Printed Name)                                        (Signature / Printed Name)

Dated:                                                             Dated: