ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-19 SUBJECT: Mobile Technology Use Policy RESPONSIBLE DEPARTMENT: County Manager / Clerk of the Board APPROVED: John L. Maltbie, County Manager DATE: May 5, 2014 This memorandum replaces an earlier version of Memorandum B-19 dated October 22, 2007, which was limited to the acquisition and

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-18 SUBJECT: Extra Help Policy RESPONSIBLE DEPARTMENT: County Manager DATE: January 6, 1997 It is the policy of San Mateo County to use Extra Help employees only in the following circumstances and for a limit of 1,040 hours per fiscal year per employee:

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-17 SUBJECT: Coin-operated Vending Machines RESPONSIBLE DEPARTMENT: County Manager APPROVED: John L. Maltbie, County Manager DATE: November 24, 2014 This Administrative Memorandum rescinds and replaces Administrative Memorandum B-17, dated July 25, 2003, revising the policy of privately-owned and operated vending machines placed in County Facilities. This

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-16 SUBJECT: County Travel Policy RESPONSIBLE DEPARTMENT: County Manager DATE: April 2, 2013 This memorandum replaces the prior Administrative Memorandum B-16 dated January 7, 1997, revising the County policy for travel. The County Travel Policy is intended to establish consistent, efficient, and effective guidelines

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-15 SUBJECT: Appropriation Authority RESPONSIBLE EPARTMENT: County Manager DATE: February 25, 2014 The Board of Supervisors, through the budget approval process, appropriates funds for each budget unit at an object level (Salaries and Benefits, Services and Supplies, Other Charges, Fixed Assets, Other Financing

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-14 SUBJECT: Duplex Copying of All County Documents RESPONSIBLE DEPARTMENT: County Manager DATE: March 25, 1991 This memorandum serves to reinforce a policy that was made by the Board of Supervisors over a year ago that encouraged all county departments to duplex documents. Administrative

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Second in Command RESPONSIBLE DEPARTMENT: County Manager NUMBER: B-13 DATE April 17, 1987 It is essential that a clear line of authority be established when the Department Head is absent from the job. In those departments having an Assistant Department Head, that position assumes

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Legislative Program RESPONSIBLE DEPARTMENT: County Manager’s Office NUMBER: B-11 DATE: June 16, 1986 Legislative Program The county legislative program is established by the Board of Supervisors and is coordinated through the County Manager’s Office. Individual departments, with assistance from the County Manager’s Office, the

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Travel Expenses Financed by Others RESPONSIBLE DEPARTMENT: County Manager NUMBER: B-10 DATE: February 1, 1985 In most cases travel expenses which benefit San Mateo County are authorized by established procedures and are financed by the county. There are occasions when transportation and lodging

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-9 SUBJECT: Smoking Control Policy Guidelines RESPONSIBLE DEPARTMENT: County Manager’s Office DATE: December 7, 1990 On July 17, 1990, the Board of Supervisors enacted the Smoking Pollution Control Ordinance No. 03239 (attached). The Ordinance prohibits smoking in all County-owned buildings and County-leased portions

ADMINISTRATIVE MEMORANDUM COUNTY OF’ SAN MATEO SUBJECT: Policy Regarding Consumption of Alcohol in County Facilities RESPONSIBLE DEPARTMENT: County Manager NUMBER: B-8 DATE: December 20, 1984 On December 18, 1984, the Board of Supervisors modified the policy regarding the consumption of alcoholic beverages in county facilities. The new policy restricts the consumption

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-7 SUBJECT: Use of Public Parking Spaces RESPONSIBLE DEPARTMENT: County Manager DATE: August 28, 1998 Metered and non-metered curbside parking spaces near county buildings are not intended for all- day employee parking. They are for transient public parking and for residents who live in the

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO SUBJECT: Policy Issues Involving Cities RESPONSIBLE DEPARTMENT: County Manager’s Office NUMBER: B-6 DATE:  February 1, 1984 Periodically issues affecting San Mateo County also affect the cities in the county. Often, in these cases, department heads and other staff are responsible for contacting the cities in an

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-5 SUBJECT: Grant Applications RESPONSIBLE DEPARTMENT: County Manager APPROVED: John L. Maltbie, County Manager DATE: October 27, 2014 Purpose/Intent The purpose of this memorandum is to bring current the established guidelines for applying for grant funding and authorize departments to apply for grants which

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-4 SUBJECT: Board Agenda Procedures RESPONSIBLE DEPARTMENT: County Manager/Clerk of the Board APPROVED: Signature on file in the County Manager’s Office DATE: 9/28/2006 PURPOSE The purpose of this memo is to establish policies and procedures related to the process for preparing Board agenda

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-3 SUBJECT: Gifts RESPONSIBLE DEPARTMENT: Employee and Public Services APPROVED: John L. Maltbie, County Manager DATE: December 2, 1996 Definition of Gift 1. “Gift” includes not only tangible items but also includes the provision of meals, services, favors or other non-tangible items. 2. “Gift”

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-2 SUBJECT: Decorations in County Facilities RESPONSIBLE DEPARTMENT: County Manager APPROVED: John L. Maltbie, County Manager DATE: November 24, 2014 This Administrative Memorandum rescinds and replaces Administrative Memorandum Number B-2, dated February 4, 2000. Holiday trees and decorations are permitted in County facilities under the following

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO NUMBER: B-1 SUBJECT: Selection of Independent Contractors RESPONSIBLE DEPARTMENT: County Manager/Clerk of the Board DATE: 09/24/2012 PURPOSE The purpose of this memo is to establish policies and procedures for the selection of independent contractors to perform seNices for the County, and for the preparation