Memorandum of Understanding between County of San Mateo and Probation and Detention Association (PDA) * * * May 22, 2016 – May 19, 2019 MEMORANDUM OF UNDERSTANDING The San Mateo County Probation and Detention Association and representatives of the County of San Mateo have met and conferred in good faith…

PDA Dear Mark & Melvin: This letter shall confirm certain understandings reached in negotiations for a Memorandum of Understanding covering the period of May 22, 2016 through May 19, 2019. Vacation Requests. Any vacation request for 2 weeks or longer will be responded to not later than one month after…

Compensation One Step Differential limited to 30 DPO III’s. Duties In addition to managing a caseload, DPO III’s selected for the Senior Differential will: Review and sign reports Act as supervisor in the supervisor’s absence Develop and conduct on-going training for new employees Coach and provide training/assistance to DPO’s with…

February 7, 2003 David H. Anderson President, Probation & Detention Association Dear Dave: I want to confirm my commitment to provide opportunities for Group Supervisors to promote into the Deputy Probation Officer job series. To further this goal, I encourage and support the following steps: Discussing with PDA leadership the…

Attached is the Probation Department Transfer Policy. The parties agree that application and interpretation of this policy is subject to the negotiated grievance process. The parties further agree that the Department retains the right to amend, suspend or terminate this policy in accordance with the provisions set forth in the…

Purpose To meet the public service needs of the Department and promote the career development of staff through a process that allows staff to obtain a broad base of experience and provides the Department with Institution staff who have extensive background, skills and knowledge. Voluntary Reassignment Voluntary- Initiated at the…

The attached Overtime Policy has been developed to provide clear and concise procedures and guidelines that are consistent with the Fair Labor Standards Act (FLSA) and with the Memorandum of Understanding between the County and the Probation and Detention Association (PDA).  It is the intent of this Policy to continue…

February 7, 2003 David H. Anderson President, Probation and Detention Association Dear Mr. Anderson: It is the County’s policy and goal that all workers shall be treated with respect and dignity. To that end, managers, supervisors, and line workers will each have an obligation of mutual respect. This shall not…

Deputy Probation Officer III’s who are currently assigned lead responsibilities shall receive premium pay at the rate of one step of their salary in addition to all other compensation.  DPO III’s accepting the lead assignment agree that they can be transferred anywhere within the Department without regard to the Department Transfer…

This side letter agreement between County of San Mateo (hereinafter referred to as the “County”) and the Probation Detention Association (hereinafter referred to as the “Association”) (hereinafter collectively referred to as the “parties”) shall confirm certain understandings reached in a meet and confer that took place on September 25, 2017,…

Continuance of working conditions and practices not specifically authorized by ordinance or by resolution of the Board of Supervisors is not guaranteed by this MOU.

In the event that any provision of this MOU is declared by a court of competent jurisdiction to be illegal or unenforceable, that provision of the MOU shall be null and void but such nullification shall not affect any other provisions of this MOU, all of which other provisions shall…

PDA, its members and representatives, agree that it and they will not engage in, authorize, sanction, or support any strike, including a sympathy strike, slowdown, stoppage of work, curtailment of production, concerted refusal of overtime work, refusal to operate designated equipment (provided such equipment is safe and sound) or to…

30.6 County Charter and Civil Service Commission (a) The provisions of this Section shall not abridge any rights to which the employee may be entitled under the County Charter, nor shall it be administered in a manner which would abrogate any power which, under the County Charter may be within…

Members who pay dues through paycheck deductions and all employees who become members and pay dues through such deductions shall continue to pay dues for the duration of this and each subsequent MOU. During the twenty-one (21) day period that is at least seventy (70) days prior but no more…

Effective April 23, 2006, for all represented employees, the County shall assume 20% of the employee’s retirement contributions. This pick-up of the employee’s retirement contributions will not reduce contributions required under Sections 34.2 or 35.2 above. Effective the first full pay period of the agreement or the first day of…

• Employees hired on or after July 10, 2011 will pay 50% of the Retirement COLA cost as determined by SamCERA. • Commencing May 30, 2013, employees hired before July 10, 2011 will pay 25% of the Retirement COLA cost as determined by SamCERA. Effective July 3, 2016, all employees,…

Subject to applicable federal regulations, the County agrees to provide a deferred compensation plan that allows employees to defer compensation on a pre-tax basis through payroll deduction.   Effective the first full pay period of the agreement or the first day of first pay period following ratification and Board approval, whichever…

35.2 General Retirement Plans (1) For those employees who currently have some or all of their service time in the contributory General retirement plan, effective March 2005, the County implemented the 2%@55.5 retirement enhancement (Government Code Section 31676.14) for these employees who retire after that date. The enhancement will apply…

35. 1 General Retirement Plan For those employees who currently have some or all of their service time in the General Retirement Plan, the following will apply: (1) Employees in the non-contributory retirement plan, also known as Plan 3, and who have five years of service, shall have the opportunity…

34.2 Safety Retirement Benefit Formulas (1) For those safety employees hired prior to July 10, 2011 who are in the safety plan: The County implemented the 3% @ 50 retirement benefit consistent with Government Code section 31664.1 effective January 1, 2005 for employees in Plans 1, 2 or 4. The…

34.1 Safety Retirement Plans (1) For those employees hired before July 13, 1997, and who moved from the General to Safety Retirement Plan the Safety Retirement schedule of benefits shall be based on the employee’s single highest year salary and they shall have the maximum COLA capped at 3% per…

A salary differential of $50.00 biweekly shall be paid incumbents or positions requiring bilingual proficiency as designated by the appointing authority and Human Resources Director.  Bilingual pay for employees carrying a caseload at least 50% of which is comprised of non-English speaking clients shall be $65.00 biweekly.  Said differential shall…

Employees who have been regularly working a shift described in Section 8 for 30 or more days immediately preceding a paid holiday, or the commencement of a vacation, or the commencement of a paid sick leave period, or compensatory time off, as the case may be, the applicable differential shall…

The County may reimburse an employee for tuition and related fees paid for taking courses of study in an off-duty status if the subject matter content of the course is closely related to the employee’s present or probable future work assignments. Limits to the amount of reimbursable expense may be…

30.5 No Strike PDA, its members and representatives, agree that it and they will not engage in, authorize, sanction, or support any strike, slowdown, stoppage of work, curtailment of production, concerted refusal of overtime work, refusal to operate designated equipment (provided such equipment is safe and sound) or to perform…

30.4 Compensation Complaints All complaints involving or concerning the payment of compensation shall be initially filed in writing with Employee Relations. Only complaints which allege that employees are not being compensated in accordance with the provisions of this MOU shall be considered as grievances. Any other matters of compensation are…

30.3 Scope of Adjustment Board and Arbitration Decisions (a) Decisions of Adjustment Boards and arbitrators on matters properly before them shall be final and binding on the parties, to the extent permitted by County Charter. (b) No adjustment Board and no arbitrator shall entertain, hear, decide or make recommendations on…

30.2 Grievances shall be processed in the following manner: (a) Step 1. Department Head and/or the Designated Representative Any employee who believes that he/she has a grievance may discuss his/her complaint with such management official as his/her department head may designate. If the issue is not resolved within the department,…

30.1 A grievance is any dispute which involves the interpretation or application of any provision of this MOU excluding, however, those provisions of this MOU which specifically provide that the decision of any County official shall be final, the interpretation or application of those provisions not being subject to the…

Upon reclassification of filled positions the Human Resources Director shall determine whether the action constitutes an upward, lateral or downward movement of the level of the position. (1) Downward: The incumbent will be assigned to a vacant position in the same department in the same class previously held. In lieu…

When an employee has been assigned in writing by the department head or his/her representative to perform the work of a permanent position having a different class and being paid at a higher rate, and if he/she has worked in such class for more than five consecutive work days (or…

No employee shall be required regularly to perform duties of a position above the class to which appointed. However, employees may be assigned temporarily duties outside their class. In addition, under the conditions described in the Civil Service Commission Rules, department heads may temporarily assign employees whatever duties are necessary…

The appointing authority may dismiss, suspend or demote any employee in the classified service provided the rules and regulations of the Civil Service Commission are followed. Any classified employee may either appeal such dismissal, suspension or demotion to the Civil Service Commission or file a grievance in accordance with Section…

When organizational changes result in geographical displacement of an employee, the department head shall establish criteria for the selec¬tion of employees to be relocated based on his/her determination of the needs of the department. The department head shall consider such job-related factors as he/she deems approp¬riate including, but not limited…

Unit employees will not have a scheduled workday reduced in whole or in part to compensate for time which they are ordered to work in excess of another regularly scheduled workday.

23.3 Probationary Period Permanent employees who are promoted to a higher class shall undergo the probationary period prescribed for the higher class, but shall have the right to demote to their former class in their former department if rejected during their probationary period if a vacancy in their former class…

23.2 Promotional Eligible Lists (1) General Promotional Eligible Lists: The names of applicants successful in general promotional exams shall be placed on general promotional eligible lists for the classes examined. (2) Departmental Promotional Eligible Lists: The names of appli¬cants successful in departmental promotional exams shall be placed on departmental promotional…

23.1 Examinations (1) Open Exams: Any person meeting the minimum qualifica¬tions for the job class may compete. (2) General Promotional Exams: Permanent and probationary employees who have served at least six months in such status prior to the date of the exam are eligible to compete. Persons who have been…

22.1 Probationary employees shall undergo a probationary period of 1040 regular hours, unless a longer period, not to exceed 2080 regular hours is prescribed by the Civil Service Commission for their classifications. Individual probationary periods may be extended with good cause upon request of the department head and concurrence of…

The County shall continue to provide its present long-term income protection plan for permanent employees at no cost to employees who have been employed by the County for three or more years. The maximum monthly salary cap is $2400. Benefits for psychiatric disabilities that result from stress, depression or other…

20.1 Employees shall be covered by life insurance and accidental death insurance as follows: The County shall provide $50,000 of life insurance for each employee, $2,000 of life insurance for the employee’s spouse and up to a maximum of $2,000 of life insurance for each of the employee’s children, depending…

19.1 During the term of this MOU, the County and PDA shall investigate the feasibility of revising medical plan(s) coverage and/or plan(s) and strategies to integrate wellness program participation into benefit insurance cost structure, including FSA debit cards. The Benefits Committee will be composed of County and labor representatives, not…

18.1 The County shall contribute a sum equal to 90% of the premium for the County Plan and the Delta Dental PMI Plan for employees and eligible dependents, including young adult dependents and domestic partners. All employees must participate in one of these plans. 18.2 During an employee’s first year…

The County shall contribute an amount necessary to provide the current vision care benefits plan for the individual employee and eligible dependents including adult dependents and domestic partners and the children and young adult dependents of domestic partners.  The County will pay the entire premium for this coverage.

16.10 Out of Area Retirees who live in areas where neither Kaiser nor Blue Shield coverage is available, and who are eligible for conversion of sick leave credits to a County contribution toward health plan premiums, may receive such contribution in cash while continuously enrolled in an alternate health plan…

16.3     Cadillac Tax Reopener: After July 1, 2019, the County may reopen with the Association to meet and confer regarding payment of “the Cadillac Tax” as described in the Affordable Care Act.   16.4     General ACA Reopener: Upon request from the County, the parties will reopen this Section 16 (and…

16.2 Regular Employees Assigned to Work Less Than Eighty (80) Hours Per Pay Period: For County employees occupying permanent part-time positions, who work a minimum of forty, but less than sixty hours in a biweekly pay period, the County will pay one half of the hospital and medical care premiums…

16.1 Medical Insurance: Regular Employees Assigned to Work Eighty (80) Hours Per Pay Period: The County pays eighty-five percent (85%) of the total premium for Kaiser HMO, Blue Shield HMO or Kaiser High Deductible Health plans (employees pay fifteen percent (15%) of the total premium). The County pays seventy-five (75%)…

15.10 Bereavement Leave The County will provide up to two days paid bereavement leave upon the death of an employee’s parent, spouse, domestic partner, child or step-child. In addition, employees may utilize accrued sick leave pursuant to Section 14.2 (4).

15.9 Educational Leave of Absence With Pay Educational leave of absence with pay may be granted to employees under the conditions specified in this Section. In order to be granted educational leave of absence with pay an employee must submit on the prescribed form a request to the appointing authority…

15.8 Absence Without Leave (1) Refusal of Leave or Failure to Return After Leave: Failure to report for duty after a leave of absence request has been disapproved, revoked, or canceled by the appointing authority, or at the expiration of a leave, shall be considered an absence without leave. (2)…

15.7 Absence Due to Required Attendance in Court An employee shall be permitted absence from duty for appearance in Court because of jury service, in obedience to subpoena or by direction of proper authority, in accordance with the following provisions: (1) Absence from duty will be with full pay to…

15.5 Leave of Absence Without Pay (1) Granting of Leaves of Absence Without Pay: An appointing authority may grant leaves of absence without pay for personal reasons up to a maximum of 2 biweekly pay periods. (2) Leaves of Absence Without Pay for Non-Job Incurred Illness or Injury: Leaves of…

15.4 Job Incurred Disability Leave (1) Job Incurred Disability Leave With Pay (A) Definition: Disability leave with pay is an employee’s absence from duty with pay because of disability caused by illness or injury arising out of and in the course of employment which has been declared to be compensable…

15.3 Seniority Rights and Salary Adjustments Authorized absence without pay which exceeds 28 consecutive calendar days, for either: (1) a leave of absence for personal reasons; (2) a leave of absence on account of illness or injury not compensated through Worker’s Compensation benefits; or (3) a leave of absence to…

15.2 Benefit Entitlement To the extent consistent with applicable local, state and federal laws, employees on leaves of absence without pay for more than 2 biweekly pay periods shall not be entitled to payment of the County’s portion of the premiums for their health, dental, life, or long term salary…

General Employees shall not be entitled to leaves of absence as a matter of right, but only in accordance with the provisions of law and this code. Unless otherwise provided, the granting of a leave of absence also grants to the employee the right to return to a position in…

(a) Purpose The Catastrophic Leave Policy is designed to assist employees who have exhausted paid time credits due to serious or catastrophic illness, injury or condition of the employee or his/her family. This policy allows other employees to make voluntary grants of time to that employee so that s/he can…

An employee who is injured or who becomes ill while on vacation may be paid for sick leave in lieu of vacation provided that the employee: (1) was hospitalized during the period for which sick leave is claimed, or, (2) received medical treatment or diagnosis and presents a statement indicating…

If the appointing authority has been informed through a doctor’s report of a medical examination that an employee is not capable of properly performing his/her duties, he/she may require the employee to absent himself/herself from work until the incapacity is remedied.  During such absence the employee may utilize any accumulated…

When an employee who has been working as extra help is appointed to a permanent position such appointee may receive credit for such extra help period of service in computing accumulated sick leave, provided that no credit shall be given for service preceding any period of more than 28 consecutive…

Sick leave may be used in increments no smaller than six minutes. Payment for sick leave used shall be at the employee’s base pay plus applicable differential, if any, as provided in Section 32.

When the requirement for sick leave is known to the employee in advance of the absence, the employee shall request authorization for sick leave at such time, in the manner hereinafter specified. In all other instances the employee shall notify his/her supervisor as promptly as possible by telephone or other…

Usage Employees are entitled to be paid for sick leave used, to a maximum of the time accrued, under the following conditions: (1) Sick leave may be used for an employee or an immediate family member, for preventive care or diagnosis, care or treatment of an existing health condition, or…

14.1 Accrual All employees, except extra help, shall accrue sick leave at the rate of 3.7 hours for each biweekly pay period of full-time work.  Such accrual shall be prorated for any employees, except extra help, who work less than full time during a pay period. For the purpose of…

Payment for vacation shall be at the base pay of the employee plus applicable differential, if any, as provided in Section 32.

The time at which employees are granted vacation shall be at the discretion of the appointing authority. Length of service and seniority of employees shall be given consideration in scheduling vacations and in giving preference as to vacation time.

Vacation Allowance Employees, excluding extra help, or as herein otherwise provided, shall be entitled to vacation with pay in accordance with the following schedules. Accruals shall be prorated for any employees, except extra help who work less than full time during a pay period. (1) During the first five (5)…

The County does not intend to prohibit employees from being absent from work on election days if employees can charge time off to the floating holiday, accumulated vacation, or compensatory time. Every effort will be made to grant their requests unless the absences would be likely to create serious problems…

Regular full-time employees in established positions shall be entitled to take all authorized holidays at full pay not to exceed eight hours for any one day, provided they are in a full pay status on both their regularly scheduled workdays immediately preceding and following the holiday. Part-time employees shall be…

10.5     Abolition of Position The provisions of this Section 10 shall apply when an occupied posi­tion is abolished resulting in a classified employee losing status in his/her assigned classification in his/her assigned department. 10.6 In the event that an employee’s position is abolished and he/she is unable to displace another…

10.3 Procedures (1) Employees laid off may take a voluntary demotion within the same department to a classification in which the employee had prior probationary or permanent status provided such a position is held by an employee with less seniority. (2) Displaced employees may request the Human Resources Director to…

10.1 Notice of Layoff The department head will give at least thirty (30) days advance written notice to employees to be laid off unless a shorter period of time is authorized by the Human Resources Director. 10.2 Precedence by Employment Status No permanent employee shall be laid off while employees…

When warranted and in the interest of the County operation, the department head may assign employees to “on call” status. Employees shall be paid an hourly rate of $3.95 for time in which they are required to be in an on call status. Effective the pay period following the Board…

8.1 (1) Shift differential pay, for the purpose of this Section, is defined as pay at a rate which is one step above the employee’s base pay in the salary range for his/her classification. If the base pay is at the top step, shift differential pay shall be computed at…

Utilization of comp time off shall be by mutual agreement between the employee and the department head. The smallest increment of compensatory time which may be taken off is six minutes. Compensatory time off which accrues in excess of eighty (80) hours must be liquidated by monetary payment. All monetary…

The Human Resources Director shall allocate all job classes to the following described work groups for purposes of determining categories of employees to be compensated by monetary payment or by compensatory time off. The decision of the Director shall be final; provided, however, that prior to changing the work group…

Except as otherwise provided by Charter, any authorized time worked in excess of the 40 hour weekly work schedule shall be considered overtime compensable at the rate of one and one-half times the overtime worked whether by monetary pay¬ment or compensatory time off. In determining eligibility for overtime compensation any…

7.1 Authorization All compensable overtime must be authorized by the appointing authority or his/her representative in advance of being worked. If prior authorization is not feasible due to emergency condi­tions a confirming authorization must be made on the next regular working day following the day on which the overtime was…

The standard work week for employees occupying full-time positions consists of 40 hours unless otherwise specified by the Board of Supervisors. The appointing authority shall fix the hours of work with due regard for the convenience of the public and the laws of the State and the County.  Employees occupying…

Employees reclassified downward shall continue in their present salary range, with cost of living adjustments, for two years, at which point their salary shall be frozen (“Y” rated) until the salary assigned to the lower class equals or exceeds the “Y” rate. These “Y” rate provisions shall not apply to…

An employee reclassified to a lower class shall have the right of either (1) transferring to a vacant position in his/her present class in the same or another department, provided the head of the department into which the transfer is proposed agrees, or (2) continuing in the same position in…

Should the County determine that recruitment and retention of employees in the unit is directly impacted by salary and benefit levels outlined in this MOU, the County may at its sole discretion increase such salary and benefit levels after discussing such increases with PDA.

When an employee is promoted from a position in one class to a position in a higher class, and at the time of promotion is receiving a base salary equal to, or greater than the minimum base rate for the higher class, that employee shall be entitled to the next…

When the salary range for a class is revised, incumbents in positions to which the revised schedule applies shall remain at the step in the previous range, unless otherwise specifically provided by the Board of Supervisors.

Employees shall be considered for salary step increases based on their appointment date or revised salary anniversary date. If an employee begins service later than the first business day of a biweekly pay period, or has changes which would cause the salary anniversary date to be on other than the…

Permanent and probationary employees in regular established positions shall be considered on their salary anniversary date for advancement to the next step in the salary schedule for their classes as follows. A step shall be defined as 5.74% and all references to a “step” in this agreement are understood to…

Except as herein otherwise provided, the entrance salary for employees entering County service shall be the minimum salary for the class to which appointed. When warranted, the Human Resources Director, with the department head’s recommendation, may approve an entrance salary, which is more than the minimum salary. The Director’s decision…

The salary ranges for all employees represented by PDA will be as set forth in the Exhibits which are attached hereto and made a part hereof. The rates of pay set forth in the Exhibits represent the standard biweekly rate of pay for full-time employment, unless the schedule specifically indicates…

PDA shall designate a reasonable number of representa­tives to assist in resolving grievances depending on geographical locations, hours of employment, and departmental organizational structure, notifying Employee Relations of the individuals desig­nated. Alternates may be designated to perform such functions during the absence or unavailability of the designees.  Representatives may be…

4.1 Attendance at Meetings County employees who are official PDA representatives shall be given reasonable time off with pay to meet and confer or consult with management representatives or to be present at hearings where matters within the scope of representation are being considered. The use of time for this…

There shall be no discrimination because of race, creed, color, national origin, sex, sexual orientation, age, legitimate union activities, or any protected class as set forth in Section 2 of the EEO policy or protected by law at the time of the grievance, against any worker or applicant for employment…

Except in cases of emergency as provided below, PDA, if affected, shall be given reasonable advance written notice of any ordinances, resolution, rule or regulation directly relating to matters within the scope of representation proposed to be adopted by the County and shall be given the opportunity to meet with…

County buildings and facilities may be made available for use by employees or PDA representatives in accordance with such administrative procedures as may be established by the County Manager or department head concerned.

The Probation Department shall allow PDA use of available bulletin board space for communications involving official organization business, such as times and places of meetings, provided such use does not interfere with department needs. PDA may distribute materials to unit employees through County mail distribution channels if approved by Employee…