PDA 1. Recognition
The San Mateo County Probation and Detention Association, hereinafter referred to as “PDA”, is the recognized employee organization for the Probation and Detention Unit, certifiedRead More →
PDA 10.1 Notice of Layoff
The department head will give at least thirty (30) days advance written notice to employees to be laid off unless a shorter period of timeRead More →
PDA 10.2 Precedence by Employment Status
No permanent employee shall be laid off while employees in an extra help, temporary, provisional, or probationary status are retained in the same class unlessRead More →
PDA 10.3 Procedures
Employees laid off may take a voluntary demotion within the same department to a classification in which the employee had prior probationary or permanent statusRead More →
PDA 10.4 Names of Employees Laid Off to be Placed on Reemployment and General Eligible Lists
The names of employees laid off shall be placed on reemployment eligible lists as hereinafter specified. Former employees appointed from a reemployment eligible list shallRead More →
PDA 10.5-10.7 Abolition of Position
10.5 The provisions of this Section 10 shall apply when an occupied position is abolished resulting in a classified employee losing status in their assignedRead More →
PDA 11. Holidays
11.1 Regular full-time employees in established positions shall be entitled to take all authorized holidays at full pay not to exceed eight hours for anyRead More →
PDA 12. Election Days
The County does not intend to prohibit employees from being absent from work on election days if employees can charge time off to the floatingRead More →
PDA 13.1 Vacation Allowance
Employees, excluding extra help, or as herein otherwise provided, shall be entitled to vacation with pay in accordance with the following schedules. Accruals shall beRead More →
PDA 13.2 Vacation Schedule
The time at which employees are granted vacation shall be at the discretion of the appointing authority. Length of service and seniority of employees shallRead More →
PDA 13.3 Vacation Allowance for Separated Employees
When an employee is separated from County service any remaining vacation allowance shall be added to the final compensation.Read More →
PDA 13.4 Vacation Pay
Payment for vacation shall be at the base pay of the employee plus applicable differential, if any, as provided in Section 32.Read More →
PDA 14.1 Accural
All employees, except extra help, shall accrue sick leave at the rate of 3.7 hours for each biweekly pay period of full-time work. Such accrualRead More →
PDA 14.2 Usage
Sick leave is accrued paid leave from work that can be used for any of the following purposes: Diagnosis, care, or treatment of an employee’sRead More →
PDA 14.3 Procedures for Requesting and Approving Sick Leave
When the requirement for sick leave is known to the employee in advance of the absence, the employee shall request authorization for sick leave atRead More →
PDA 14.4 Accounting for Sick Leave
Sick leave may be used in increments no smaller than six minutes. Payment for sick leave used shall be at the employee’s base pay plusRead More →
PDA 14.5 Credits
When an employee who has been working as extra help is appointed to a permanent position such appointee may receive credit for such extra helpRead More →
PDA 14.6 Incapacity to Perform Duties
If the appointing authority has been informed through a doctor’s report of a medical examination that an employee is not capable of properly performing theirRead More →
PDA 14.7 Use of Sick Leave While on Vacation
An employee who is injured or who becomes ill while on vacation may be paid for sick leave in lieu of vacation provided that theRead More →
PDA 14.8 Sick Leave During Holidays
Paid holidays shall not be considered as part of any period of sick leave, unless the employee is scheduled to work on that holiday.Read More →
PDA 14.9 Catastrophic Leave Program
A. Purpose The Catastrophic Leave Policy is designed to assist employees who have exhausted paid time credits due to serious or catastrophic illness, injury orRead More →
PDA 15.01 General
Employees shall not be entitled to leaves of absence as a matter of right, but only in accordance with the provisions of law and thisRead More →
PDA 15.02 Benefit Entitlement
To the extent consistent with applicable local, state and federal laws, employees on leaves of absence without pay in excess of two (2) biweekly payRead More →
PDA 15.03 Seniority Rights and Salary Adjustments
Authorized absence without pay which exceeds twenty-eight (28) consecutive calendar days, for: (1) a leave of absence for personal reasons; (2) a leave of absence on accountRead More →
PDA 15.04 Job Incurred Disability Leave
A. Job Incurred Disability Leave With Pay Definition: Disability leave with pay is an employee’s absence from duty with pay because of disability caused byRead More →
PDA 15.05 Leave of Absence Without Pay
Granting of Leaves of Absence Without Pay: An appointing authority may grant leaves of absence without pay for personal reasons up to a maximum ofRead More →
PDA 15.06 Military Leaves of Absence
The provisions of state and federal law shall govern military leave of County employees.Read More →
PDA 15.07 Absence Due to Required Attendance in Court
With the department head’s approval, an employee shall be permitted authorized absence from duty for appearance in Court because of jury service, in obedience toRead More →
PDA 15.08 Absence Without Leave
Refusal of Leave or Failure to Return After Leave: Failure to report for duty after a leave of absence request has been disapproved, revoked, orRead More →
PDA 15.09 Educational Leave of Absence With Pay
Educational leave of absence with pay may be granted to employees under the conditions specified in this Section. In order to be granted educational leaveRead More →
PDA 15.10 Bereavement Leave
The County will provide up to twenty-four (24) hours paid bereavement leave upon the death of an employee’s parent, spouse, domestic partner, child (including throughRead More →
PDA 16.01-16.02 Medical Insurance
16.1 Regular Employees Assigned to Work Eighty (80) Hours Per Pay Period: The County pays eighty-five percent (85%) of the total premium for Kaiser HMO,Read More →
PDA 16.03 Healthcare Legislation Opener
Upon request from the County, the parties will reopen this Section 16 during the term of the agreement if necessary to address changes required underRead More →
PDA 16.04-16.08 Sick Leave Converted to Medical Insurance Premiums at Retirement
Workers whose employment with the County is severed by reason of retirement during the term of this MOU shall be reimbursed by the County forRead More →
PDA 16.09 Out of Area
Retirees who live in areas where neither Kaiser nor Blue Shield coverage is available, and who are eligible for conversion of sick leave credits toRead More →
PDA 16.10 Retiree Health Coverage Committee
Within the first six (6) months of this MOU and contingent upon the agreement of the majority of the major County labor groups to participateRead More →
PDA 17.1-17.2
17.1 The County shall continue to provide dental insurance and contribute a sum equal to 90% of the premium for employees and eligible dependents, includingRead More →
PDA 18. Optional Additional Benefits
Optional additional benefits may be available during open enrollment at an additional cost to the employee.Read More →
PDA 19.1-19.2 Benefits Committee
19.1 Benefits CommiteeDuring the term of this MOU, the County and Unions shall convene the Benefits Committee for the following purposes: To continue ongoing discussionsRead More →
PDA 2.01 Payroll Deduction
PDA may have members’ dues deducted from their paychecks under the County Controller’s procedures. Deductions shall be made only upon certification from the Union thatRead More →
PDA 2.02 Forfeiture of Deduction
If, after all other involuntary and insurance premium deductions are made in any pay period, the balance is not sufficient to pay the deduction ofRead More →
PDA 2.03 Indemnification
PDA shall indemnify, defend, and save the County harmless against any and all claims, demands, suits, orders, or judgments, or other forms of liability thatRead More →
PDA 2.04 Maintenance of Membership
Members who pay dues through paycheck deductions and all employees who become members and pay dues through such deductions shall continue to pay dues forRead More →
PDA 2.05
PDA agrees that it has a duty to provide fair and nondiscriminatory representation to all unit employees regardless of whether they are members of theRead More →
PDA 2.06 Communications with Employees
The Probation Department shall allow PDA use of available bulletin board space for communications involving official organization business, such as times and places of meetings,Read More →
PDA 2.07 Use of County Buildings
County buildings and facilities may be made available for use by employees or PDA representatives in accordance with such administrative procedures as may be establishedRead More →
PDA 2.08 Advance Notice
Except in cases of emergency as provided below, PDA, if affected, shall be given reasonable advance written notice of any new or change to anRead More →
PDA 2.09 New Employee Orientation
The County and the Union shall continue to work on best practices to ensure labor access to new employees for the purpose of educating themRead More →
PDA 2.10 Employee Roster
The County shall supply PDA, at no cost, a monthly electronic and sortable list report of the names and classifications of all employees represented byRead More →
PDA 2.11
The County shall notify the PDA of employees who are on an unpaid leave of absence status in excess of twenty-eight (28) days.Read More →
PDA 20.1-20.2 Life Insurance
20.1 Employees shall be covered by life insurance and accidental death insurance as follows: The County shall provide $50,000 of life insurance for each employee,Read More →
PDA 21. Income Protection Insurance
The County shall continue to provide its present long-term income protection plan for permanent employees at no cost to employees who have been employed byRead More →
PDA 22.1-22.5 Probationary Period
22.1 Probationary employees shall undergo a probationary period of one thousand forty (1040) regular hours, unless a longer period, not to exceed two thousand eightyRead More →
PDA 23.1 Examinations
Open Exams: Any person meeting the minimum qualifications for the job class may compete. General Promotional Exams: Permanent and probationary employees who have served atRead More →
PDA 23.2 Promotional Eligible Lists
General Promotional Eligible Lists: The names of applicants successful in general promotional exams shall be placed on general promotional eligible lists for the classes examined.Read More →
PDA 23.3 Probationary Period
Permanent employees who are promoted to a higher class shall undergo the probationary period prescribed for the higher class, but shall have the right toRead More →
PDA 24. Scheduled Workday
Unit employees will not have a scheduled workday reduced in whole or in part to compensate for time which they are ordered to work inRead More →
PDA 25. Geographical Displacement
When organizational changes result in geographical displacement of an employee, the department head shall establish criteria for the selection of employees to be relocated basedRead More →
PDA 26. Dismissal, Suspension, or Demotion for Cause
The appointing authority may dismiss, suspend or demote any employee in the classified service provided the rules and regulations of the Civil Service Commission areRead More →
PDA 27. Change of Assigned Duties
No employee shall be required regularly to perform duties of a position above the class to which appointed. However, employees may be assigned temporarily dutiesRead More →
PDA 28. Pay for Work-Out-of-Classification
When an employee has been assigned in writing by the department head or their representative to perform the work of a permanent position having aRead More →
PDA 29. Reallocation of Position
Upon reclassification of filled positions the Human Resources Director shall determine whether the action constitutes an upward, lateral or downward movement of the level ofRead More →
PDA 3. No Discrimination
There shall be no discrimination because of race, creed, color, national origin, sex, sexual orientation, age, legitimate union activities, or any protected class as setRead More →
PDA 30.1 Grievances
A grievance is any dispute which involves the interpretation or application of any provision of this MOU excluding, however, those provisions of this MOU whichRead More →
PDA 30.2 Grievances shall be processed in the following manner
A. Step 1: Department Head and/or the Designated Representative Any employee who believes that they have a grievance may discuss their complaint with such managementRead More →
PDA 30.3 Scope of Adjustment Board and Arbitration Decisions
Decisions of Adjustment Boards and arbitrators on matters properly before them shall be final and binding on the parties, to the extent permitted by CountyRead More →
PDA 30.4 Compensation Complaints
All complaints involving or concerning the payment of compensation shall be initially filed in writing with Employee Relations. Only complaints which allege that employees areRead More →
PDA 30.5 No Strike
PDA, its members and representatives, agree that it and they will not engage in, authorize, sanction, or support any strike, slowdown, stoppage of work, curtailmentRead More →
PDA 30.6 County Charter and Civil Service Commission
The provisions of this Section shall not abridge any rights to which the employee may be entitled under the County Charter, nor shall it beRead More →
PDA 31. Tuition Reimbursement
The County may reimburse an employee for tuition and related fees paid for taking courses of study in an off-duty status if the subject matterRead More →
PDA 32. Bilingual Pay
A salary differential of Seventy Dollars ($70.00) biweekly shall be paid to incumbents of positions requiring bilingual proficiency as designated by their respective Department HeadsRead More →
PDA 32.1 Hiring and Selection
The County will continue to recruit and hire unit members based on a specific need for bilingual skills.Read More →
PDA 32.2 Testing
All unit members hired to fill positions requiring bilingual skills will be tested for bilingual proficiency. Employee requests for bilingual testing will be referred toRead More →
PDA 32.3 Continued Use of Bilingual Language Skill
Unit members hired to fill positions requiring bilingual skills may be required to remain in bilingual pay positions. Unit members who were selected to fillRead More →
PDA 32.4 Transfers
Transfers of unit members occupying bilingual pay positions shall be in accordance with County policy and practice and shall not be in violation of theRead More →
PDA 32.5 Exclusions
All unit members in supervisory positions, as opposed to working lead persons, will not be eligible for bilingual pay.Read More →
PDA 32.6 Review
Management shall periodically review the number and location of bilingual pay positions. If the County decides to reduce the number of filled positions in aRead More →
PDA 32.7 Administration
Administration of the bilingual pay plan will be the overall responsibility of the Human Resources Department. Any disputes concerning the interpretation or application of theRead More →
PDA 33.1 Safety Retirement Plans
For those employees hired before July 13, 1997, and who moved from the General to Safety Retirement Plan the Safety Retirement schedule of benefits shallRead More →
PDA 33.2 Safety Retirement Benefit Formulas
A. For those safety employees hired prior to July 10, 2011 who are in the safety plan: The County implemented the 3% @ 50 retirementRead More →
PDA 34.1 General Retirement Plan
For those employees who currently have some or all of their service time in the General Retirement Plan, the following will apply: Employees in theRead More →
PDA 34.2 General Retirement Plans
A. For those employees who currently have some or all of their service time in the contributory General retirement plan, effective March 2005, the CountyRead More →
PDA 35.
Subject to applicable federal regulations, the County agrees to provide a deferred compensation plan that allows employees to defer compensation on a pre-tax basis throughRead More →
PDA 36. Retirement COLA
Effective July 3, 2016, all employees, regardless of plan or hire date, will pay a COLA cost share equal to fifty percent (50%) of theRead More →
PDA 37. Retirement Contributions
Effective July 3, 2016, the employer paid member contribution as described above was eliminated. There was a salary increase of one percent (1%) for allRead More →
PDA 38. No Strike
PDA, its members and representatives, agree that it and they will not engage in, authorize, sanction, or support any strike, including a sympathy strike, slowdown,Read More →
PDA 39. Separability of Provisions
In the event that any provision of this MOU is declared by a court of competent jurisdiction to be illegal or unenforceable, that provision ofRead More →
PDA 4.1 Attendance at Meetings
County employees who are official PDA representatives shall be given reasonable time off with pay, including reasonable travel time, to: A. Formally meet and conferRead More →
PDA 4.2 Handling of Grievances
PDA shall designate a reasonable number of representatives to assist in resolving grievances depending on geographical locations, hours of employment, and departmental organizational structure, notifyingRead More →
PDA 40. Past Practices
Continuance of working conditions and practices not specifically authorized by ordinance or by resolution of the Board of Supervisors is not guaranteed by this MOU.Read More →
PDA 41. Past Practices
Continuance of working conditions and practices not specifically authorized by ordinance or by resolution of the Board of Supervisors is not guaranteed by this MOU.Read More →
PDA 5.01 Salary Adjustment
The salary ranges for all employees represented by PDA will be as set forth in the Exhibits which are attached hereto and made a partRead More →
PDA 5.02 Entrance Salary
Except as herein otherwise provided, the entrance salary for employees entering County service shall be the minimum salary for the class to which appointed. WhenRead More →
PDA 5.03 Salary Steps
Permanent and probationary employees in regular established positions shall be considered on their salary anniversary date for advancement to the next step in the salaryRead More →
PDA 5.04 Changes in Salary
Employees shall be considered for salary step increases based on their appointment date or revised salary anniversary date. If an employee begins service later thanRead More →
PDA 5.05 Salary Step When Salary Range Is Revised
When the salary range for a class is revised, incumbents in positions to which the revised schedule applies shall remain at the step in theRead More →
PDA 5.06 Salary Step After Promotion or Demotion
When an employee is promoted from a position in one class to a position in a higher class, and at the time of promotion isRead More →
PDA 5.07 Recruitment & Retention
Should the County determine that recruitment and retention of employees in the unit is directly impacted by salary and benefit levels outlined in this MOU,Read More →
PDA 5.08 Reclassification of Position
An employee reclassified to a lower class shall have the right of either (1) transferring to a vacant position in their present class in theRead More →
PDA 5.09 “Y” Rate Process
Employees reclassified downward shall continue in their present salary range, with cost of living adjustments, for two years, at which point their salary shall beRead More →
PDA 5.10 Longevity Pay
Effective the pay period following the Board of Supervisors’ approval of a successor MOU in 2019, general and safety longevity pay provided in Section 37Read More →
PDA 6. Days and Hours of Work
The standard work week for employees occupying full-time positions consists of 40 hours unless otherwise specified by the Board of Supervisors. Except as provided below,Read More →
PDA 7.1 Authorization
All compensable overtime must be authorized by the appointing authority or their representative in advance of being worked. If prior authorization is not feasible dueRead More →
PDA 7.2 Definition
Except as otherwise provided by Charter, any authorized time worked in excess of the forty (40) hour weekly work schedule shall be considered overtime compensableRead More →
PDA 7.3 Work Groups
The Human Resources Director shall allocate all job classes to the following described work groups for purposes of determining categories of employees to be compensatedRead More →
PDA 7.4 Compensatory Time Off
Utilization of comp time off shall be by mutual agreement between the employee and the department head. The smallest increment of compensatory time which mayRead More →
PDA 8.1
Shift differential pay, for the purpose of this Section, is defined as pay at a rate which is one step above the employee’s base payRead More →
PDA 8.2
Effective as soon as possible but no later than within the first three pay periods following Board of Supervisors’ adoption of a successor MOU inRead More →
PDA 8.3 Application of Differential
Employees who have been regularly working a shift described in Section 8.2 or 8.2 above for thirty (30) or more days immediately preceding a paidRead More →
PDA 9. On-Call Duty
When warranted and in the interest of the County operation, the department head may assign employees to “on‑call” status. Effective the pay period following theRead More →
PDA Attachment A
PDA Dear Mark & Melvin: This letter shall confirm certain understandings reached in negotiations for a Memorandum of Understanding covering the period of May 22,Read More →
PDA Attachment B: Senior Deputy Probation Officer Differential
Compensation One Step Differential limited to 30 DPO III’s. Duties In addition to managing a caseload, DPO III’s selected for the Senior Differential will: ReviewRead More →
PDA Attachment C: Group Supervisors
February 7, 2003 David H. Anderson President, Probation & Detention Association Dear Dave: I want to confirm my commitment to provide opportunities for Group SupervisorsRead More →
PDA Attachment D: Department Transfer Policy
Attached is the Probation Department Transfer Policy. The parties agree that application and interpretation of this policy is subject to the negotiated grievance process. TheRead More →
PDA Attachment F: Deputy Probation Officer Overtime Policy
The attached Overtime Policy has been developed to provide clear and concise procedures and guidelines that are consistent with the Fair Labor Standards Act (FLSA)Read More →
PDA Attachment G:
February 7, 2003 David H. Anderson President, Probation and Detention Association Dear Mr. Anderson: It is the County’s policy and goal that all workers shallRead More →
PDA Exhibit A
Deputy Probation Officer III’s who are currently assigned lead responsibilities shall receive premium pay at the rate of one step of their salary in additionRead More →
PDA Exhibit B: PDA-Probation and Detention Salary Schedule
PDA Salaries – 7/14/2019 Class Code Class Title Work Group Step A BiWeekly Rate Step B BiWeekly Rate Step C BiWeekly Rate Step D BiWeeklyRead More →